Travel Administrator, People Operations

Location: East Windsor, NJ

Employment Status: Full-Time | 30 - 40 hours a week

Compensation: $22.00 - $28.00/Hour (depending on experience)

Who We Are

Thermo Systems is a global, full-service control systems integration partner delivering premier class automation solutions across the Energy, Life Sciences, and Mission Critical markets.

Guided by The Thermo Way, we are unified, dynamic, and committed to delivering excellence. Our culture is grounded in three core principles:

• Employee Success – investing in our people and their growth
• Customer Success – delivering reliable, high-quality solutions
• Financial Strength – operating with discipline and long-term focus

We believe strong teams, trusted partnerships, and technical excellence drive sustainable success.

The Opportunity

The People Operations Travel Coordinator provides administrative support to the People & Culture team by coordinating travel arrangements, interview logistics, onboarding schedules, and other administrative activities that create an exceptional candidate and employee experience. This role requires exceptional organization, attention to detail, and the ability to manage multiple priorities while ensuring a seamless experience for candidates, new hires, and internal stakeholders.

What You’ll Do

Travel Coordination

• Coordinate and book all candidate, new hire, and employee business travel, including flights, hotels, rental cars, and ground transportation.
• Ensure travel arrangements align with company travel policies and budget guidelines.
• Prepare and distribute travel itineraries and respond to last-minute travel changes.
• Track travel expenses and assist with reconciliation and reporting.

Interview Coordination

• Schedule interviews across multiple calendars, locations, and time zones.
• Coordinate interview logistics, including conference rooms, virtual meeting links, travel arrangements, and interview schedules.
• Communicate professionally with candidates, hiring managers, and interview teams throughout the hiring process.
• Ensure a positive candidate experience through timely communication and flawless coordination.

Administrative Support

• Maintain organized records, calendars, and tracking spreadsheets.
• Assist with data entry, document preparation, and administrative projects for the People & Culture team.
• Coordinate meetings, prepare agendas, and assist with department events as needed.
• Support other administrative duties and special projects as assigned.

What We’re Looking For

Education & Experience:

• High school diploma required; Associate degree preferred.
• 2+ years of administrative, coordination, executive assistant, recruiting coordination, or travel coordination experience preferred.
• Strong proficiency in Microsoft Office, particularly Outlook, Excel, Word, and Teams.
• Experience using online travel booking tools is preferred.
• Experience supporting HR, recruiting, or onboarding activities is a plus.

Skills & Qualifications:

• Exceptional organizational and time management skills.
• Outstanding attention to detail and accuracy.
• Ability to prioritize multiple projects in a fast-paced environment.
• Strong written and verbal communication skills.
• Professional, customer-service mindset with a positive attitude.
• Ability to maintain confidentiality and exercise sound judgment.
• Self-motivated, dependable, and able to work independently.
• Comfortable working with changing priorities and tight deadlines.
• Strong problem-solving skills and ability to anticipate needs before they arise.

What You’ll Get

• Competitive compensation with annual bonus opportunity
• 401(k) with company match
• Comprehensive medical, dental, and vision coverage with low-cost options
• Paid time off and sick leave
• Tuition reimbursement and professional credential support
• In-house and external technical training opportunities
• Exposure to complex, high-impact automation projects
• A collaborative culture built on integrity, accountability, and teamwork
• Learn more at www.thermosystems.com

Work Environment & Physical Requirements
The physical and environmental demands described here are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Equal Employment Opportunity
Thermo Systems provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, genetics, or any other protected status.

Disclaimer
This job description outlines the general nature and level of work expected. Responsibilities may evolve based on business needs.