Marcus & Millichap is the nation's largest commercial investment real estate brokerage firm with over 80 offices and closes more commercial real estate transactions annually than any other firm in the nation. This full-time, in-office opportunity is ideal for a detail oriented, proactive, and career driven individual to support a top performing investment sales team as a Transaction Coordinator in our Houston office.
In this role, you will be responsible for the accurate and timely processing of transaction documentation, maintaining organized records and coordinating with related parties to ensure smooth and efficient deal flow. The ideal candidate is a strong communicator with excellent organizational and writing skills, a high level of attention to detail and a commitment to contributing to a dynamic, team-oriented environment.
The base hourly range for this role is $31.25-$36.06 per hour. This position is eligible for a discretionary performance‑based bonus. The exact bonus amount is not guaranteed and will vary based on individual performance, team results, and company performance. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.
Responsibilities:
- Manage commercial real estate transactions from start to finish, ensuring accuracy, compliance and timely execution
- Draft and prepare transaction documents, including listing agreements, letters of intent, and purchase and sale agreements
- Coordinate with internal teams, clients, and third parties to track deliverables, communicate requirements, and ensure adherence to key deadlines.
- Oversee pre-listing activities, including requesting and organizing due diligence materials, abstracting leases, and preparing listing agreements and required legal documents.
- Manage listing setup across platforms (MNet, Crexi, CoStar, and team websites), ensuring accuracy and completeness of information.
- Facilitate escrow processes from opening through closing, including timeline management, third party coordination (title, surveys, inspections, etc.), and contract compliance.
- Coordinating closing activities, including commission submissions, insurance updates, tenant notifications, and internal file completion.
- Maintain organized and complete transaction files from listing through close in accordance with compliance requirements
- Partner with Analyst and Marketing Coordinator to support agent needs and execute related tasks.
- Research and track market comparables, including abstracting data and confirming listing statuses with brokers
- Identify opportunities to leverage AI and technology tools to improve workflow efficiency, organization and data accuracy.
- Perform additional duties as needed to support the team.
Qualifications
- Bachelor’s degree required.
- Two (2) years of experience in administrative support, transaction coordination, or revenue operations.
- Proficient in Microsoft Office Suite, especially Excel.
- Strong proficiency in leveraging AI tools with thoughtful, results-driven approach to improve processes, automate tasks and enhance overall workflow efficiency.
- Strong attention to detail and organizational skills.
- Effective written and verbal communication skills.
- Ability to manage multiple tasks under tight deadlines.
- Ability to maintain confidentiality and handle sensitive information
- Familiarity with real estate closing documents is a plus.
Benefits
• Health, dental, and vision insurance
• Paid time off and paid holidays
• 401(k) retirement plan with employer matching contributions
• Life and disability insurance
• Employee Assistance Program (EAP) and wellness resources
Benefits eligibility, coverage, and employer contributions may vary based on position, employment status, location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request.
Skills Required
- Bachelor's degree
- Two years of experience in administrative support, transaction coordination, or revenue operations
- Proficient in Microsoft Office Suite, especially Excel
- Strong proficiency in leveraging AI tools to improve processes and automate tasks
- Strong attention to detail and organizational skills
- Effective written and verbal communication skills
- Ability to manage multiple tasks under tight deadlines
- Ability to maintain confidentiality and handle sensitive information
- Full-time, in-office work in Houston
- Familiarity with real estate closing documents
What We Do
Marcus & Millichap was founded in 1971 with the goal of being a new kind of company – one driven by long-term relationships and built on a culture of collaboration. We focus on bringing together specialized market knowledge, the industry's leading brokerage platform and exclusive access to inventory to achieve exceptional results for our clients, year after year. Today, we are the industry’s largest firm specializing in real estate investment sales and financing, with over 80 offices and nearly 2,000 investment sales and financing professionals throughout the United States and Canada. In 2021, the firm closed 13,255 transactions with a sales volume of $84.4 billion.
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