Training and Admin Specialist

Training and Admin Specialist

Job Purpose:

The Foundation Skills Trainer is responsible for developing, delivering, and evaluating training programs that focus on essential skills like literacy, numeracy, communication, and digital literacy. They assess training needs, create engaging materials, and provide individualized support to learners 

Duties:

• Evaluate the skills gaps of individuals or groups to identify training needs
• Develop and design training programs, lesson plans and materials using various instructional methods
• Facilitate training sessions, both in-person and virtually, using a variety of methods like group discussions, workshops and online modules
• Create training manuals, presentations, online modules, and other resources to support learning
• Monitor learner progress, provide feedback, and evaluate the effectiveness of training programs
• Work with stakeholders, including managers and departmental heads, to align training with organizational goals
• Maintain records of training activities, learner progress, and program evaluation
• Regularly update training materials and programs based on learner feedback and new research
• Provides general administrative support to staff and management, including handling correspondence, preparing documents and scheduling meetings
• Ensure the office is well stocked with supplies, maintain equipment and handle vendor relations
• Maintain records and databases, perform data entry, and prepare reports
• Assist with event planning and coordination, including engagement activities and team building activities
• Assist with bookkeeping and billing 
• Manage vendor relations, including ordering supplies, office needs etc.
• Provide excellent customer service to visitors and manage the reception area
• Ensure compliance with relevant legislation and regulations, such as those from Department of Labor and Employment (DOLE) 
• Conduct workplace inspections to identify potential hazards and risks
• Monitor and ensure compliance with OSH standards and regulations
• Prepare reports on OSH performance and compliance
• Investigate accidents and incidents to determine root causes and prevent recurrence
• Other duties as assigned

Requirements/Skills/Qualifications:

• Graduate of a bachelor’s degree from an accredited university or college, 
• Proficiency in OfficeAdministrationwith3years’ experience
• Certified Occupational Safety and Health (OSH) Officer I II III
• Understanding of instructional design principles and how to create effective learning experiences
• Strong verbal and written communication skills to effectively convey information and interact with learners
• Strong organizational skills and attention to detail
• Ability to build rapport with learners, provide constructive feedback, and create a positive learning environment
• Proficiency in using technology for training, such as e-learning platforms and virtual tools
• Ability to assess learner progress and evaluate the effectiveness of training programs
• Ability to learn new technologies and processes
• Ability to plan, organize, and manage training projects effectively
• Ability to collaborate effectively with other team members
• Time management isa must, as most of the tasks given are deadline driven
• Working knowledge of MS Word, Excel, PowerPoint, SharePoint etc.
• Preferred Skills/Qualifications:
• Capable of performing assigned tasks with little supervision
• Experience working in a multitask environment, taking directions from multiple staff