The Role
Provides administrative support across departments, including data entry, form completion, delivery and shipment coordination, order follow-up, reporting, invoice checking, customer inquiries, and inventory management. The trainee follows instructions, supports projects and research, attends professional school, and learns departmental procedures by observing experienced colleagues. Requires communication with internal employees, customers, and suppliers while maintaining accuracy, timeliness, confidentiality, and compliance with policies.
Summary Generated by Built In
Key Accountabilities
General
Administrative Support
Assist staff in their day-to-day duties in order to develop knowledge of the organization, procedures and tasks within area of training and different departments (mainly commercial). Entry and review data, complete forms, coordinate deliveries and shipments, chase orders, write reports and statistics, check invoices, deal with enquiries, manage inventories… depending on operational area Perform assigned tasks according to instructions, asking for clarifications and guidance. Liaise with internal and external customers. Act proactively and offering help when required. Support in projects and researches. Development Receive instructions in subjects related to the area of training. Attend professional school. Observe experienced colleagues to acquire knowledge of methods, procedures, and standards required for performance of departmental duties.
Solid line(s) to
Training Officer
Dotted line(s) to
Education
al officers
Number of direct reports
n/a
Number of total reports
n/a
Number of dotted line(s) reports
n/a
Performance Measures
Compliance
to Guidelines, Policies and Procedures.Timeliness and accuracy in administrational matters.
Other requirements
Good command of both oral and written local language and English are required.Good command of both oral and written additional language is beneficial.
Internal contacts
Different departments and all levels of employees – domestic contacts recurring on daily basis.
External contacts
Customers, suppliers
Education
Fresh graduate / school leaver
Experience
n/a
Knowledge and skills
General computer literacy including MS Office software and database management is required.Good interpersonal skills with the ability to communicate with all levels of staff.Ability to maintain the confidential information.Other skills as relevant for the area of training.
General
Administrative Support
Assist staff in their day-to-day duties in order to develop knowledge of the organization, procedures and tasks within area of training and different departments (mainly commercial). Entry and review data, complete forms, coordinate deliveries and shipments, chase orders, write reports and statistics, check invoices, deal with enquiries, manage inventories… depending on operational area Perform assigned tasks according to instructions, asking for clarifications and guidance. Liaise with internal and external customers. Act proactively and offering help when required. Support in projects and researches. Development Receive instructions in subjects related to the area of training. Attend professional school. Observe experienced colleagues to acquire knowledge of methods, procedures, and standards required for performance of departmental duties.
Solid line(s) to
Training Officer
Dotted line(s) to
Education
al officers
Number of direct reports
n/a
Number of total reports
n/a
Number of dotted line(s) reports
n/a
Performance Measures
Compliance
to Guidelines, Policies and Procedures.Timeliness and accuracy in administrational matters.
Other requirements
Good command of both oral and written local language and English are required.Good command of both oral and written additional language is beneficial.
Internal contacts
Different departments and all levels of employees – domestic contacts recurring on daily basis.
External contacts
Customers, suppliers
Education
Fresh graduate / school leaver
Experience
n/a
Knowledge and skills
General computer literacy including MS Office software and database management is required.Good interpersonal skills with the ability to communicate with all levels of staff.Ability to maintain the confidential information.Other skills as relevant for the area of training.
#LI-DNI
Skills Required
- Fresh graduate or school leaver
- Good oral and written command of the local language
- Good oral and written command of English
- General computer literacy, including Microsoft Office and database management
- Good interpersonal and communication skills
- Ability to maintain confidential information
- Good oral and written command of an additional language
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The Company
What We Do
Omya is a leading global producer of industrial minerals, primarily fillers and pigments derived from calcium carbonate and dolomite, and a worldwide distributor of specialty materials. The company operates across diverse sectors, including construction, polymers, pulp and paper, agriculture, and life sciences. It provides high-purity minerals and specialty ingredients designed to improve process efficiency and performance for customers in over 50 countries.
