Total Rewards & Compliance Specialist

The Total Rewards and Compliance Specialist is a detail-oriented and solutions-driven role that supports and executes key people operations across benefits administration, payroll compliance, and HR regulatory requirements. This role will play a critical part in ensuring accurate, compliant, and employee-friendly HR processes while partnering with the HR Director to enhance total rewards programs, including compensation and recognition initiatives. This is a hands-on role ideal for an HR professional who thrives in both operational execution and process improvement.

Functional Responsibilities:

• Administer employee benefits programs including medical, dental, vision, life, disability, and 401(k) 
• Serve as the primary point of contact for employee benefits inquiries and vendor coordination 
• Manage benefit enrollments, life event changes, terminations, and reconciliations 
• Oversee annual open enrollment, including communication and system setup 
• Partner with brokers and vendors to ensure effective plan administration and compliance 

• Partner with payroll (internal or external) to ensure accurate and timely processing 
• Audit payroll data for accuracy, including deductions, contributions, and benefit integrations 
• Ensure compliance with federal, state, and local payroll regulations and tax requirements 
• Support payroll reporting, filings, and year-end processes (e.g., W-2 audits) 
• Maintain integrity of HRIS data and optimize workflows within systems (e.g., Paycom or similar) 

• Ensure compliance with applicable employment laws and regulations (multi-state, as applicable) 
• Maintain and update HR policies, procedures, and documentation in alignment with legal requirements 
• Support internal audits and reporting requirements 
• Partner with leadership to ensure consistent and compliant HR practices across the organization 

• Own the design, implementation, and administration of compensation and recognition programs 
• Lead salary benchmarking, job leveling, and compensation analysis 
• Help administer bonus programs, incentive plans, and ad hoc reward initiatives 
• Support rollout and management of recognition platforms

• Serve as a trusted resource for employees on benefits, payroll, and HR-related inquiries 
• Identify opportunities to improve processes, enhance employee experience, and drive efficiency 
• Support HR projects and initiatives as assigned by the HR Director

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent experience) 
• Canada and US Experience preferred
• 4–7+ years of progressive HR experience with strong exposure to the following 
• Benefits administration 
• Payroll coordination/compliance 
• HR compliance 
• Working knowledge of federal and state employment laws 
• Experience with HRIS/payroll systems (e.g., Paycom) 
• Strong attention to detail and ability to manage multiple priorities
• Experience in multi-state or multi-jurisdictional environments 
• Exposure to compensation, total rewards, or recognition programs 
• HR Certification (SHRM, PHR)
• Strong analytical and problem-solving skills 
• High level of discretion and confidentiality 
• Excellent communication and employee support mindset 
• Process-oriented with a continuous improvement approach
• Ability to balance compliance with a positive employee experience