The Title Specialist supports Survey projects through the coordination, research, review, and interpretation of property title information. This role is responsible for ordering and tracking title products, performing independent public-record research, and reviewing title documentation for completeness, accuracy, and project relevance.
The Title Specialist will request and review title searches, deeds, easements, title commitments and reports, encumbrances, exceptions, and other recorded documents to identify property ownership and interests affecting utility, infrastructure, survey, and right-of-way projects. This position will also identify potential ownership gaps, conflicting information, missing documents, and other title concerns requiring additional research or escalation.
This role works closely with multiple departments and must be able to read and interpret legal descriptions, including metes-and-bounds, lot-and-block, subdivision, and PLSS descriptions. The Title Specialist will perform preliminary plotting and spatial review of recorded legal descriptions for title research and survey quality-control purposes and identify apparent discrepancies for review by Survey staff.
Additional responsibilities include coordinating with title companies and other providers; maintaining accurate title order and delivery tracking; conduct independent document research; comparing title information with GIS, survey basemaps, right-of-way plans, and project mapping; and supporting project teams with organized and reliable property information.
All other duties as assigned.
Qualifications- Minimum of 3 years of directly relevant experience in title, abstracting, real estate, right-of-way, land records, or a related field.
- Demonstrated ability to independently request and review title searches and property ownership research.
- Experience reviewing deeds, easements, title commitments or reports, encumbrances, exceptions, and other recorded property documents.
- Working knowledge of chains of title and the ability to identify potential gaps, discrepancies, conflicting conveyances, and other title concerns.
- Ability to conduct in-person title research at local recorder's office.
- Ability to read and interpret metes-and-bounds, lot-and-block, subdivision, and PLSS legal descriptions.
- Ability to perform preliminary plotting or mapping of legal descriptions for title research and quality-control purposes.
- Experience researching online county recorder, assessor, GIS, tax, and other public land-record systems.
- Strong attention to detail with the ability to organize and track title information across multiple projects and properties.
- Ability to clearly document research findings and communicate title issues to Survey, Right of Way, and Project Management staff.
- Strong problem-solving and research skills.
- Exceptional organization and interpersonal skills.
- Experience with CAD, GIS, or similar mapping software.
- Familiarity with survey plans, right-of-way plans, easement exhibits, and other land-related project documents.
- Proficient in Microsoft Office Suite including Outlook, Excel, and Word.
Preferred Qualifications:
- Associate or Bachelor degree.
- Experience performing title research for utility, energy, transportation, right-of-way, or other infrastructure projects.
- Experience preparing or reviewing ownership reports, tract files, or title summaries.
- Industry designation or certification through IRWA or a related organization.
Benefits:
- Paid time off (PTO)
- Eight paid holidays
- Paid bonding leave and paid bereavement leave
- 401(k) w/company Safe Harbor, matching, and profit sharing
- Discretionary bonuses
- Cell phone plan
- Company-paid medical and dental insurance with buy-up options
- Company-paid life/AD&D insurance and long-term disability insurance
- Vision insurance
- Short-term disability insurance
- Supplemental life/AD&D insurance
- FSA and HSA options
- Educational assistance
Company Overview:
Toth and Associates, Inc. (TOTH) is a full-service consulting engineering firm offering a broad range of services, including electric utility engineering, structural engineering, civil engineering, land services, GIS/mapping, utility rate services, and joint-use/make-ready support. Since our founding in 2003, we have grown to serve public and private utilities, municipalities, architects, developers, educational institutions, and other clients across the country.
At TOTH, we believe strong relationships are the foundation of successful work. Our team is built on professional expertise, collaboration, and a commitment to serving both our clients and one another well. We value people, encourage continued growth, and strive to provide a workplace where employees can build meaningful, rewarding careers.
TOTH offers competitive compensation, a comprehensive benefits package, professional development opportunities, and a supportive work environment. Visit www.tothassociates.com to learn more about our company.
Skills Required
- At least 3 years of directly relevant experience in title, abstracting, real estate, right-of-way, land records, or a related field.
- Ability to independently request and review title searches and property ownership research.
- Experience reviewing deeds, easements, title commitments or reports, encumbrances, exceptions, and recorded property documents.
- Working knowledge of chains of title and ability to identify gaps, discrepancies, conflicting conveyances, and title concerns.
- Ability to conduct in-person title research at a local recorder's office.
- Ability to read and interpret metes-and-bounds, lot-and-block, subdivision, and PLSS legal descriptions.
- Ability to perform preliminary plotting or mapping of legal descriptions.
- Experience researching county recorder, assessor, GIS, tax, and other public land-record systems.
- Strong attention to detail and ability to organize and track title information across multiple projects and properties.
- Ability to document research findings and communicate title issues to Survey, Right of Way, and Project Management staff.
- Strong problem-solving and research skills.
- Exceptional organization and interpersonal skills.
- Experience with CAD, GIS, or similar mapping software.
- Familiarity with survey plans, right-of-way plans, easement exhibits, and land-related project documents.
- Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
- Associate or bachelor's degree.
- Experience performing title research for utility, energy, transportation, right-of-way, or infrastructure projects.
- Experience preparing or reviewing ownership reports, tract files, or title summaries.
- IRWA or related industry designation or certification.
What We Do
Toth and Associates, Inc. is a full-service, multidisciplinary consulting engineering firm specializing in electric utility, structural, and civil engineering, as well as land surveying, mapping/GIS, and related professional services.
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