The Role
The Temporary Archivist will reorganize the Rosen House archive, revise processing standards, improve PastPerfect database records, create a public finding aid, and scan and link key documents for future projects. The role also involves assessing archival storage needs, relabeling boxes, maintaining confidentiality, and working independently and collaboratively on site. Candidates should have archival processing training or experience, strong organization and attention to detail, and proficiency with Microsoft Office.
Summary Generated by Built In
Department: Rosen House
Supervisor: Director of Interpretation, Collection, and Archives
Employment Type: Part-Time, Non-Exempt, Temporary (Oct ‘26 – May ‘27; Approx. 500 hrs)
Compensation: $28 – $33 per hr
Together with the Director of Interpretation, Collection, and Archives, the Temporary Archivist will be responsible for reviewing the organization of the archive and making changes as needed; revising the processing standards for the RH archive using the PastPerfect database and improving records in the database; developing and creating a finding aid that can be shared with the general public; identifying and scanning key documents for use in projects, such as future Focus Tours. The Temporary Archivist will work closely with the Director to determine any archival storage needs and work to resolve these.
A strong candidate will have some training and experience in archival processing. The work schedule may include flexible hours, generally two days per week, on site, to meet the needs of the organization.
Duties & Responsibilities
• Assist with re-organization Rosen House archive room; re-label boxes
• Review and improve records (Scope and Contents descriptions) in PastPerfect database
• Create a finding aid for Rosen House Archive
• Identify, scan, and link to PastPerfect key documents for forthcoming projects
Skills & Qualifications
Experience: Some experience or knowledge in archival processing through work or education preferred. Command of MS Office, Word and Excel. Ability to learn archival software. Experience with PastPerfect is a plus but not required.
Communication Skills: Must have a friendly and professional attitude and work well with others both interpersonally and in written communication.
Administrative Skills: Ability to maintain confidential information. Exceptional organization and attention to detail with a strong work ethic. Able to work independently as well as collaboratively.
Working Conditions: Must be able to work on-site and to safely ascend and descend stairs in an historical space as part of regular job duties. Ability to lift 25 lbs. occasionally. Authorization to work in the U.S. is required.
About Caramoor
Caramoor Center for Music and the Arts is a vibrant cultural destination where music, art, and nature come together on an historic 81-acre campus of gardens and woodlands in Katonah, New York. Founded in 1946 by arts patrons Walter and Lucie Rosen, Caramoor has evolved into one of the region’s most distinctive nonprofit cultural organizations, welcoming audiences of all ages through world-class performances, cultural engagement, and opportunities for discovery and connection.
Each year, Caramoor presents a dynamic range of live performances spanning classical, opera, jazz, American roots, global music, and the American songbook. Its acclaimed Summer Season features outdoor performances across multiple unique venues, while the Rosen House Concert Series offers intimate concerts throughout the fall, winter, and spring inside the historic Rosen House, a Mediterranean-style villa filled with art and treasures from around the world.
In addition to more than 50 concerts annually, Caramoor presents nearly 100 public programs each year, including family programs, wellness offerings, educational experiences, tours, lectures, and community events designed to engage visitors of all ages. Caramoor also serves as a sought-after destination for weddings, private celebrations, and corporate events, offering unforgettable experiences in a uniquely inspiring setting.
Guided by its mission to present exceptional music, mentor emerging artists, preserve and interpret its historic site, and foster meaningful connections with the community, Caramoor is committed to creating welcoming and inspiring experiences for audiences, artists, students, guests, and staff alike.
Caramoor Center for Music and the Arts is a 501(c)(3) nonprofit organization, supported in large part by the generosity of its donors, members, sponsors, and community.
Supervisor: Director of Interpretation, Collection, and Archives
Employment Type: Part-Time, Non-Exempt, Temporary (Oct ‘26 – May ‘27; Approx. 500 hrs)
Compensation: $28 – $33 per hr
Together with the Director of Interpretation, Collection, and Archives, the Temporary Archivist will be responsible for reviewing the organization of the archive and making changes as needed; revising the processing standards for the RH archive using the PastPerfect database and improving records in the database; developing and creating a finding aid that can be shared with the general public; identifying and scanning key documents for use in projects, such as future Focus Tours. The Temporary Archivist will work closely with the Director to determine any archival storage needs and work to resolve these.
A strong candidate will have some training and experience in archival processing. The work schedule may include flexible hours, generally two days per week, on site, to meet the needs of the organization.
Duties & Responsibilities
• Assist with re-organization Rosen House archive room; re-label boxes
• Review and improve records (Scope and Contents descriptions) in PastPerfect database
• Create a finding aid for Rosen House Archive
• Identify, scan, and link to PastPerfect key documents for forthcoming projects
Skills & Qualifications
Experience: Some experience or knowledge in archival processing through work or education preferred. Command of MS Office, Word and Excel. Ability to learn archival software. Experience with PastPerfect is a plus but not required.
Communication Skills: Must have a friendly and professional attitude and work well with others both interpersonally and in written communication.
Administrative Skills: Ability to maintain confidential information. Exceptional organization and attention to detail with a strong work ethic. Able to work independently as well as collaboratively.
Working Conditions: Must be able to work on-site and to safely ascend and descend stairs in an historical space as part of regular job duties. Ability to lift 25 lbs. occasionally. Authorization to work in the U.S. is required.
About Caramoor
Caramoor Center for Music and the Arts is a vibrant cultural destination where music, art, and nature come together on an historic 81-acre campus of gardens and woodlands in Katonah, New York. Founded in 1946 by arts patrons Walter and Lucie Rosen, Caramoor has evolved into one of the region’s most distinctive nonprofit cultural organizations, welcoming audiences of all ages through world-class performances, cultural engagement, and opportunities for discovery and connection.
Each year, Caramoor presents a dynamic range of live performances spanning classical, opera, jazz, American roots, global music, and the American songbook. Its acclaimed Summer Season features outdoor performances across multiple unique venues, while the Rosen House Concert Series offers intimate concerts throughout the fall, winter, and spring inside the historic Rosen House, a Mediterranean-style villa filled with art and treasures from around the world.
In addition to more than 50 concerts annually, Caramoor presents nearly 100 public programs each year, including family programs, wellness offerings, educational experiences, tours, lectures, and community events designed to engage visitors of all ages. Caramoor also serves as a sought-after destination for weddings, private celebrations, and corporate events, offering unforgettable experiences in a uniquely inspiring setting.
Guided by its mission to present exceptional music, mentor emerging artists, preserve and interpret its historic site, and foster meaningful connections with the community, Caramoor is committed to creating welcoming and inspiring experiences for audiences, artists, students, guests, and staff alike.
Caramoor Center for Music and the Arts is a 501(c)(3) nonprofit organization, supported in large part by the generosity of its donors, members, sponsors, and community.
Skills Required
- Some experience or knowledge in archival processing through work or education
- Command of Microsoft Office, Word, and Excel
- Ability to learn archival software
- Experience with PastPerfect
- Friendly and professional attitude with strong interpersonal and written communication skills
- Ability to maintain confidential information
- Exceptional organization and attention to detail
- Strong work ethic
- Ability to work independently and collaboratively
- Authorization to work in the United States
- Ability to work on site, safely use stairs, and occasionally lift 25 pounds
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The Company
What We Do
Caramoor Center for Music and the Arts is a vibrant cultural destination located on a historic 81-acre estate in Katonah, NY. Its mission is to enrich the lives of audiences through innovative and diverse musical performances of the highest quality, mentor young professional musicians, and engage children through interactive educational experiences. The center hosts a wide array of concerts, programs, and events within its unique gardens and historic venues.
