As Technical Office Manager, you will shape the technical foundation of our global office/facility space experience. You’ll ensure that our 14 offices deliver a seamless, secure, and inspiring workplace -where technology just works.
This role bridges workplace operations and technical coordination. You will combine hands-on execution with structured governance, working closely with Office Managers, Tech, vendors, and internal stakeholders to ensure that meeting room technology, booking systems, physical infrastructure, and office relocations run smoothly and consistently across all locations.
You will be part of the First Impression team based in Stockholm, while your scope and impact span all our global offices.
You will play a central role in defining standards, building structure, and turning complex office environments into simple, reliable, and scalable experiences for our employees.
Travel will be part of the role as you visit offices, support projects, and build strong cross-city collaboration.
How you'll shape and run our workspace technology
You will develop and continuously improve the technical office facility foundation of our global office experience. Your responsibility spans from strategy and standards to hands-on execution, ensuring that our offices are reliable, secure, efficient, and enjoyable places to work.
Who you are
Experience in workplace technology, office/facilities, or technical coordination roles.
Experience with meeting room technology, AV systems, booking platforms, or digital signage.
Experience managing vendors, procurement, contracts, or budgets.
Experience coordinating projects such as office relocations, refurbishments, or technology rollouts.
A basic understanding of Office/Facility infrastructure, security, and compliance.
You combine a strong technical interest with excellent organizational and coordination skills. You enjoy creating structure in complex environments, taking ownership, and turning ideas into well-functioning solutions. You’re comfortable working across teams and with external partners, and you take pride in making things run smoothly for others.
You’re proactive, detail-oriented, and service-minded, with a natural ability to balance hands-on execution with a bigger-picture perspective. You communicate clearly, build trust easily, and thrive in a role where reliability, quality, and continuous improvement truly matter.
Experience & background
We believe the right mindset and skills matter most, but the following experience and background would be considered a strong advantage:
Key Responsibilites
Workplace technology, standards & lifecycle
Define, implement, and maintain global standards for meeting room technology, booking systems, physical infrastructure, and office equipment. Own the full lifecycle - from setup and integration to maintenance, improvement, and retirement. Ensuring consistency, scalability, and quality user experience across all offices.
Office infrastructure, compliance & security
Ensure that physical office technology meets building standards, safety regulations, and security requirements. Manage power capacity, physical security alignment, and technical readiness during office changes and relocations.
Office projects & relocations
Lead the technical coordination of office openings, relocations, and refurbishments. Plan timelines, manage suppliers, and ensure smooth transitions with minimal disruption to daily operations.
Vendors, contracts & procurement
Manage supplier relationships, contracts, and procurement processes for workplace technology and physical office equipment. Ensure cost-effective solutions, strong delivery quality, and well-functioning partnerships.
Inventory, budget & performance tracking
Maintain a complete inventory of all physical office technology and take ownership of cost tracking, budgets, asset lifecycles, and performance reporting.
User experience & support
Provide first-line support for workplace technology, create documentation and training, gather feedback, and continuously improve usability, reliability, and employee satisfaction.
Office strategy & continuous improvement
Contribute to global office strategy together with Office Managers. Define and follow up on KPIs for uptime, service levels, space utilization, and user satisfaction, and drive continuous improvement aligned with global guidelines.
We offer
- The opportunity to work with the technical foundation of our global office experience and shape how our workplaces function and scale.
- Exposure to a broad range of workplace technologies from AV to physical infrastructure, security, and smart office solutions - in a dynamic, multi-site environment.
- The chance to build structure, standards, where it truly matters, while still working hands-on in a role with visible, day-to-day impact.
- A collaborative culture where your ideas are valued, your ownership is trusted, and your work directly improves everyday life for colleagues across the organization.
Top Skills
What We Do
Netlight is a relationship organisation of 2 000 consultants making aspiring digital leaders successful. Providing a full range of consultancy services from technology and design to data and management. Netlight has been awarded top employer several times, as well as for growth, continued profitability, and engagement for equality and diversity within the IT industry. Located in Stockholm, Oslo, Helsinki, Copenhagen, Munich, Hamburg, Berlin, Frankfurt, Zurich, Cologne and Amsterdam. We refine the concept of IT consulting to be about talents who, in cooperation, create valuable results for our clients. For our consultants, the client's interest always comes first. Our clients are market-leading within their field. Our goal is to deliver independent solutions and tangible results based on our clients’ conditions and business objectives. We accomplish this by focusing on competence, creativity and business sense. Our offering is realized by Netlight’s talented consultants, with qualifications above the ordinary. Netlight delivers independent solutions together and benefits from our collective expertise, beyond the single individual’s ability. This allows Netlight to engage where technology is business critical by taking on our clients’ biggest challenges and identifying opportunities or solving problems. We call it to grow talent, create together and engage in challenge
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