Team Operations Coordinator

We're looking for a, Team Operations Coordinator to support the North America (NA) President and leadership team for Inizio Evoke Comms, while serving as a necessary connector for daily NA team needs. We are looking for a high level of coordination across teams and time zones, proactive schedule management, that helps keep the business running smoothly and ensures the employee experience is thoughtful and well-supported. You will blend traditional executive support with team operations, helping us stay one step ahead across internal coordination, communications, and execution.

This is a hybrid role based in our Philadelphia or New York office. You will report to the Managing Director, North America.

· Maintain, coordinate and manage complex calendars for the Group President and NA President, including scheduling, agenda setting, and follow-ups

· Book travel and accommodations for the NA President and executive team; track and submit expense reports

· Plan, schedule and organize high-level, executive and team meetings, ensuring all logistical details are covered

· Create and format presentations, team meeting materials, and leadership communications

· Support the planning team events, including team offsites, leadership workshops, team-building sessions and trainings

· Prepare welcome materials and provide early support to new hires, inclusive of coordinating onboarding meetings/schedules and setting up systems access

· Troubleshoot operational or team needs as they arise

· Help maintain shared team documents, tools, calendars, and trackers

· Partner with the President and Managing Director on priorities, including talent experience, team culture, and internal communications

· Ensure daily team operations are efficient, organized, and aligned with broader leadership goals

· 2+ years' experience in an administrative, operations, or team support role

· Ability to handle confidential matters with care

· Improvement oriented, always looking for ways to improve how things run

· Proficiency in Microsoft Office (especially Outlook, PowerPoint, MS Teams), Zoom and familiarity with calendar, travel, expense platforms, and cloud-based collaboration tools such as Box

· Comfort using AI-powered tools to streamline tasks and improve efficiency for self and team

· Interest in working at the intersection of team operations, internal culture, and executive support

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.