Team Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position Overview

The Team Executive Assistant provides high-level administrative and business support to senior executives within JLL's Capital Markets division in Singapore. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and sensitive information in a fast-paced commercial real estate environment.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to Capital Markets senior leadership, including managing complex calendars, coordinating meetings across multiple time zones, and handling confidential correspondence.

• Prepare executives for meetings by compiling briefing materials, market updates, and client information.

• Manage travel arrangements and logistics for domestic and international business trips.

Client and Stakeholder Management 

• Serve as the primary point of contact for high-profile clients, investors, and internal stakeholders.

• Coordinate client meetings, due diligence sessions, and property tours.

• Maintain professional relationships with key contacts and ensure seamless communication between executives and external parties.

Transaction Support 

• Assist with capital markets transactions by organizing deal documentation, coordinating with legal and financial teams, and maintaining transaction databases.

• Prepare marketing materials, pitch books, and client presentations. Support due diligence processes by organizing data rooms and coordinating document reviews.

Event and Meeting Coordination 

• Plan and execute client events, investor meetings, and market briefings.

• Coordinate venue selection, catering, technology requirements, and attendee logistics.

• Manage event budgets and vendor relationships to ensure successful outcomes.

Information Management 

• Maintain confidential filing systems, both physical and digital.

• Prepare reports, correspondence, and presentations using advanced Microsoft Office skills.

• Manage contact databases, meeting notes and ensure information accuracy across CRM systems.

Required Qualifications

• Bachelor's degree preferred or equivalent professional experience.

• Minimum 5 years of executive assistant experience, preferably in financial services, real estate, or professional services environment

• Experience supporting C-level executives in a corporate setting strongly preferred.

• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Experience with CRM systems (Salesforce) and database management.

• Familiarity with presentation software and basic graphic design capabilities.

• Strong typing skills and attention to detail in document preparation.

• Exceptional organizational and time management abilities with capacity to prioritize multiple urgent tasks.

• Strong written and verbal communication skills.

• High level of discretion and ability to handle confidential information.

• Proven ability to work independently and make decisions in absence of direct supervision.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.