Team Assistant

Hybrid

Agency :

Havas London

Job Description :

Havas London is Havas UK’s flagship creative agency. Our mission is to make a meaningful difference to brands, businesses and people.

We’re the only major UK advertising agency to share a single building with every other specialist business in our network, all under a single P&L. Sitting within the Havas Village in King’s Cross affords us some clear advantages; none more so than our ability to build bespoke, multi-discipline teams around our clients, whatever their business need.

These are not teams that are together on paper alone, but teams physically, culturally, logistically and financially aligned. This set-up allows us to complement – not replicate – our specialisms.

HAVAS London - Team Assistant - Job Specification 

Overview 

The Team Assistant role at Havas London offers an exciting first step into advertising. This position is perfect for someone passionate about the industry and eager to learn by supporting diverse projects, engaging with clients, and becoming a key member of a collaborative team. 

Key Responsibilities 

Client Interaction 

● Build and maintain positive relationships with junior and mid-level clients, ensuring smooth account management. 

● Display genuine interest in the client's business and advertising industry trends. 

● Attend client meetings, take detailed notes, and summarise action points clearly to assist the team in responding to client feedback. 

● Assist in preparing presentations and documents, clearly communicating ideas and next steps. 

Project Coordination 

● Manage project timelines and keep the team updated on key deadlines and milestones. 

● Organise and maintain accurate documentation and campaign resources, ensuring easy access for the entire team. 

● Actively support the team in coordinating project activities and ensuring smooth execution. 

Strategic Support 

● Demonstrate excellent attention to detail with pre- and post-meeting preparations, including setting up meeting rooms, creating agendas, and managing follow-up actions. 

● Assist in managing campaign files, documents, and server organisation, ensuring accuracy and thoroughness. 

● Learn and utilise agency systems effectively to manage project documentation and resources. 

Creativity 

● Display genuine interest in producing high-quality work and understanding production techniques. 

● Share informed opinions on creative work, supporting the team’s goal of delivering best-in-class campaigns. 

● Stay updated on industry trends and insights, contributing fresh ideas during discussions. 

Administrative Support 

● Assist senior team members with diary management, scheduling meetings, and organising travel arrangements. 

● Handle team expenses accurately and promptly. 

● Prepare meeting rooms and supporting materials to maintain professional and efficient team operations. 

What We're Looking For 

● Enthusiasm for advertising, marketing, and communications, with curiosity about client businesses and industry trends. 

● Strong organisational skills, attention to detail, and the ability to multitask in a busy environment. 

● Excellent written and verbal communication skills, comfortable engaging with internal teams and clients. 

● Basic proficiency in office software, particularly Microsoft Office Suite. 

● Proactive attitude, ready to support various tasks and eager to learn new skills. 

Why join us? 

● Opportunity to gain hands-on experience in the advertising industry at a leading global agency. 

● Work closely with a creative and collaborative team. 

● Fantastic career development and training opportunities. 

● Enjoy a supportive and inclusive workplace that values creativity and work-life balance. 

#LI-AC2

Contract Type :

Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.