Talent Acquisition (TA) Coordinator - Contract

PathAI is on a mission to improve patient outcomes with AI-powered pathology. We are transforming traditional pathology methods into powerful, new technologies. These innovations in pathology can help accelerate drug development, improve confidence in the accuracy of diagnosis, and get life-saving therapies to patients more quickly. At PathAI, you'll work with a diverse and talented team of people, who are dedicated to solving complex problems and making a huge impact.

We’re seeking a Talent Acquisition (TA) Coordinator to join our growing team on a 4-month contract. In this role, you will be critical to PathAI’s hiring process — ensuring smooth and efficient candidate experiences, supporting our recruiters, and collaborating with hiring managers across the organization. This role will also include supporting community operations for PathAI’s online pathologist network, helping to ensure that contributors feel engaged, supported, and connected to our mission.

Role type: Temporary contract
Duration: 4 months (with potential for extension based on business needs)
Location: Remote-friendly, but must be able to work Eastern Time Zone business hours (ET)
Hours: 35-40 hours per week

Recruiting Coordination

• Schedule and coordinate interviews for candidates across multiple teams, ensuring a seamless and professional process
• Communicate frequently and clearly with candidates to prepare them for interviews and keep them informed
• Ensure interviewers have the resources and context they need to conduct effective interviews
• Maintain data integrity in our Applicant Tracking System (ATS) and contribute to process improvements
• Support the recruiting team with administrative tasks, candidate logistics, and ad-hoc projects
• Provide an excellent experience for candidates and internal stakeholders throughout the hiring journey

Community Operations

• Support the growth and engagement of PathAI’s pathologist network
• Assist with proactive outreach and engagement strategies to ensure pathologists are aware of and engaged with the PathAI contributor network
• Respond quickly to pathologist questions and provide a positive, solutions-oriented experience
• Contribute to workflow improvements and community support processes
• Manage and pay pathologist invoices

• 1+ year of scheduling, coordination, recruiting operations, or customer service experience in a fast-paced environment
• Strong organizational skills with the ability to multitask and prioritize in a high-volume setting
• Excellent written and verbal communication skills — you’ll be the primary point of contact for many candidates and community contributors
• Empathy, flexibility, and problem-solving skills — you’ll balance multiple competing needs while ensuring fairness and a positive experience
• Experience with Greenhouse ATS is required
• A passion for both supporting internal teams and fostering a positive contributor community

At PathAI, we are looking for individuals who are team players, are willing to do the work no matter how big or small it may be, and who are passionate about everything they do. If this sounds like you, even if you may not match the job description to a tee, we encourage you to apply. You could be exactly what we're looking for. 

PathAI is an equal opportunity employer, dedicated to creating a workplace that is free of harassment and discrimination. We base our employment decisions on business needs, job requirements, and qualifications — that's all. We do not discriminate based on race, gender, religion, health, personal beliefs, age, family or parental status, or any other status. We don't tolerate any kind of discrimination or bias, and we are looking for teammates who feel the same way.