We are currently seeking a Talent Acquisition Specialist to drive day-to-day execution of the firm's full-cycle recruitment function. This role includes sourcing and building candidate pipelines, managing hiring processes, strengthening candidate experience, and using recruiting data to support thoughtful, timely decisions. The Specialist also supports key onboarding functions, helping ensure a smooth transition and positive early experience for new hires.
This is a highly collaborative, metric-driven role for a resourceful recruiting professional who thrives in a fast-paced environment, builds strong relationships, and balances service, process, and results.
The selected candidate is expected to work regularly at our Seattle, Washington headquarters with 0% travel requirements.
Primary Responsibilities:
Talent Acquisition
- Develop and execute sourcing strategies to build and maintain candidate pipelines, including ongoing passive outreach, for current and anticipated hiring needs.
- Lead full‑cycle recruiting for assigned roles, from intake through offer acceptance.
- Facilitate structured intake meetings to clarify role expectations, success criteria, and interview approaches.
- Facilitate Portfolio Review Meetings
- Advise hiring managers on candidate evaluation and selection criteria.
- Develop interview plans and guides that promote consistency and inclusive decision‑making.
- Build, maintain, and nurture talent pipelines and ensure timely, informed hiring decisions.
- Strengthen employer brand presence through job content, candidate experience, and external platforms.
- Ensure recruiting activities comply with applicable employment laws, internal policies, equal employment opportunity principles, and inclusive hiring practices.
Talent Insights & Process Improvement
- Build, maintain, and analyze recruiting and onboarding reports and dashboards, including time‑to‑hire, time‑to‑fill, and source of hire
- Share insights and recommendations with HR leadership and hiring managers.
- Support continuous improvement of recruiting workflows, tools, systems, templates, and service standards.
- Contribute to the development of recruiting playbooks, tools, systems, templates, and best practices.
- Support data integrity, reporting consistency, and appropriate use of recruiting technology
Onboarding and Early Employee Experience
- Partner with HR leadership, hiring managers, and cross-functional stakeholders to deliver a welcoming, effective onboarding experience.
- Monitor early‑tenure indicators such as new hire feedback and retention trends.
- Identify themes and opportunities to improve role clarity, onboarding, and manager readiness.
- Serve as a point of contact and resource for new hires during their initial transition into the firm.
- Maintain accurate recruiting and onboarding data within ATS and HRIS systems.
- Assist with employee support requests and concerns and firm policy implementation.
- Coordinate and facilitate assigned annual performance reviews
- Support and assist with other HR functions to balance work across the department.
- Ensure compliance with employment laws and internal policies.
Must Have:
- Education: Bachelor's degree in Human Resources or closely related field or equivalent experience.
- Experience: 4–6 years of experience in full cycle recruiting with strong hiring manager interaction.
- Digital Literacy:
- Intermediate proficiency: Microsoft Suite, Applicant Tracking System, HRIS system, Digital File Organization
- Currently using or open to using AI tools to support efficiency and productivity
- Experience with: an ERP system, Adobe Creative Suite or similar
Nice to Have:
- Certification: Active PHR, SPHR, or SHRM-CP Certification
- Experience in architecture, design, engineering, construction, or creative environments
What can you expect from us?
- A creative work environment and colleagues who are collaborative, creative, and challenging
- Opportunity to grow professionally
- Check our culture page to learn about life at Olson Kundig
Equal Opportunity & Pay Transparency
Olson Kundig is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, gender, age, religion, marital status, military or veteran status, citizenship, sexual orientation, gender expression or identity, national origin, disability, genetic information, or any other basis prohibited by law. Applicants with disabilities may request reasonable accommodations at any point in the employment process.
In compliance with Washington State’s Equal Pay and Opportunities Act (RCW 49.58.110), Olson Kundig provides transparent compensation information in all job postings. For this position based in Seattle, Washington, the annual salary is between $79,000 and $99,000 Final salary decisions are made based upon the extent and relevance of the candidate’s experience, as well as internal equity and external market factors.
In addition to a dynamic and creative culture, Olson Kundig provides a generous benefits package that includes 16 days of paid time off, paid holidays, health plan, 401k match, bonuses, profit-sharing plans for qualified positions, a monthly travel subsidy for public transportation, and more.
Skills Required
- Bachelor's degree in Human Resources or a closely related field, or equivalent experience
- 4-6 years of full-cycle recruiting experience with strong hiring manager interaction
- Intermediate proficiency with Microsoft Suite
- Intermediate proficiency with an Applicant Tracking System
- Intermediate proficiency with an HRIS system
- Intermediate proficiency with digital file organization
- Currently using or open to using AI tools to support efficiency and productivity
- Experience with an ERP system
- Experience with Adobe Creative Suite or similar software
- Active PHR, SPHR, or SHRM-CP certification
- Experience in architecture, design, engineering, construction, or creative environments
What We Do
Now in its sixth decade of practice, Olson Kundig is a collaborative design practice led by 13 principal/owners whose work includes cultural and museum projects, exhibition design, commercial and mixed-use design (including wineries and sports facilities), private and multi-family residential, hospitality projects, places of worship, interior design, product design and landscape design. With deep roots in the Pacific Northwest, the firm and its team of over 350 work with clients around the world. The firm began its creative existence in 1966 with the architect Jim Olson, whose work at that time centered on explorations of the relationship between dwellings and the landscapes in which they inhabit. Olson started the firm based on the essential ideas that buildings can serve as a bridge between nature, culture, histories, and people, and that inspiring surroundings have a positive effect on people’s lives. Among the firm’s accolades are the 2009 National AIA Architecture Firm Award (as Olson Sundberg Kundig Allen Architects), national and regional design awards from the American Institute of Architects, Jim Olson’s 2007 Seattle Medal of Honor and Tom Kundig’s National Design Award from the Smithsonian Cooper-Hewitt and his Academy Award in Architecture from the American Academy of Arts and Letters. Books on the firm’s work include Tom Kundig: Working Title (Princeton Architectural Press, 2020); Jim Olson: Building • Nature • Art (Thames & Hudson, 2018); Tom Kundig: Works (Princeton Architectural Press, 2015); Jim Olson: Art and Architecture (August Editions, 2013); Tom Kundig: Houses 2 (Princeton Architectural Press, 2011); Jim Olson Houses (The Monacelli Press, 2009); and Tom Kundig: Houses (Princeton Architectural Press, originally published in 2006 and re-released in 2021).
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