Talent Acquisition Representative

We are seeking a proactive and detail-oriented Talent Acquisition Representative to join our growing software company. The Talent Acquisition Representative manages all stages of sourcing and recruiting qualified professionals for the company. This role handles end-to-end recruitment, coordinates with hiring managers to fill INVID’s positions, screens candidates, and maintains application records in HR systems. Candidates should be reliable, diligent, and deadline-oriented.

What makes working at INVID unique is our commitment to people-first values. We promote a flexible, respectful environment where autonomy, integrity, and teamwork go hand in hand. Our hybrid model allows for meaningful collaboration while giving our team the freedom to maintain a healthy work-life balance. At INVID, you’ll find room to grow, opportunities to lead, and support every step of the way.

Duties and Responsibilities
•    Manage the entire recruitment process lifecycle:

• Meet with hiring managers to discuss vacancies and post jobs
• Source candidates for INVID’s openings and build a strong talent pool
• Review resumes or CVs for job suitability, including conducting phone screenings and pre-selection
• Select candidates by assigning tasks, arranging interviews (phone, video, or in-person), participating in technical evaluations, and providing feedback to both hiring managers and applicants.

•    Ensure staffing solutions align with long-term organizational strategies.
•    Identify and recommend effective recruiting and candidate attraction methods.
•    Stay current on human resources and talent acquisition trends.
•    Recommend and implement diverse interview methods (structured, technical, behavioral, etc.).
•    Maintain ongoing communication with candidates about their application status.
•    Send rejection letters to applicants who are not selected.
•    Negotiate offers and roles for challenging candidates.
•    Coordinate with managers and team leaders to plan departmental goals and hiring needs.
•    Craft and send personalized recruiting emails to passive candidates, colleges, and organizations.
•    Attend conferences and meetups for professional networking.
•    Create and review job descriptions as needed for HR Director approval.
•    Conduct job and task analyses to document responsibilities and requirements.
•    Onboard new employees and conduct exit interviews.
•    Manage offboarding processes.
•    Keep applicant records updated and prepare reports on headhunting efforts.
•    Store all recruitment materials, including interview notes and paperwork, to share with stakeholders.
•    Promote the company’s reputation as an excellent workplace.
•    Represent the company at job fairs and industry conferences, running booths as necessary.
•    Revise and update HR promotional materials when requested.
•    Help select placement agencies and act as the initial contact for employment agencies during candidate search and screening.
•    Create and post internal HR announcements.
•    Organize, develop, or deliver employee training sessions as needed.
•    Support internal and external employee activities and events.
•    Perform background and reference checks.
•    Design, distribute, and analyze HR department surveys.
•    Develop documentation or forms to improve recruiting, onboarding, and offboarding processes.
•    Oversee INVID’s College Partner Program.
•    Contribute to social network content creation (Instagram, LinkedIn, Facebook).

Knowledge 
•    Strong experience with recruitment processes and applicant tracking systems.
•    Demonstrated expertise in sourcing techniques, including social media recruitment and Boolean search strategies.
•    Knowledge of recruitment compliance standards.
•    Comprehensive understanding of innovative recruiting methods, industry best practices, and relevant policies.
•    Familiarity with federal, state, and local employment laws and regulations.
•    Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
•    Skilled in the use of social media platforms, CV databases, and professional networking tools.
•    Experience utilizing LinkedIn Talent Solutions and Indeed for talent acquisition.
•    Competence in navigating corporate intranet systems.
•    Proven ability to manage multiple agendas effectively.

Experience 
The candidate must have at least 3 years of verifiable experience in a position such as Recruiter, Technical Recruiter, Talent Acquisition Representative, or a comparable role.

Education
Bachelor’s degree in administration, Human Resources, Psychology, or related field.

Bilingual: English and Spanish

US Citizen | US Resident

Location: San Juan, PR

EEO