The Role
Coordinate recruitment activities across multiple vacancies, including interview scheduling, candidate communication, feedback collection, offer administration, job advertising, CV screening, talent mapping, and ATS record maintenance. Maintain recruitment trackers, spreadsheets, reports, and metrics while identifying process improvements. The role requires strong organization, Excel and Microsoft Office skills, attention to detail, persistence, professional communication, initiative, and a service-oriented approach. Recruitment experience is not essential, and recent graduates are welcome.
Summary Generated by Built In
The opportunity
After more than two years of building and running our Talent Acquisition function as a team of one, we're ready to expand.
Having introduced our first ATS and significantly reduced agency reliance, we're creating a brand-new Talent Acquisition Coordinator role to support our next stage of growth.
Working closely with the Talent Acquisition Manager, you'll provide recruitment coordination and administrative support across Praxis Group, managing interviews, candidate communications, records, feedback and initial CV screening. You'll also support talent mapping to help identify candidates for current and future vacancies.
The role will help strengthen our in-house recruitment capability and increase direct hiring, while freeing up the Talent Acquisition Manager to focus on strategic and senior appointments.
We're looking for someone proactive, resourceful and highly organised, with strong Excel and communication skills.
You'll need to manage competing priorities, use your initiative and work at pace without losing accuracy.
A creative mindset and willingness to contribute ideas will also be valued, with opportunities to support wider projects, candidate attraction and our employer brand.
Previous recruitment experience isn't essential. We're open to candidates from different backgrounds, including recent graduates, who bring the right attitude, potential and willingness to learn.
Key information:
- Location: London, Knightsbridge with a office move to Victoria in the new year.
- Salary: DOE, we are looking at varying levels of experience
- On-site in the office Monday- Friday with the option to work from home 1 day a week after initial month onboarding (8.30am-5.30pm)
Main duties:
Recruitment coordination
- Coordinate interviews across multiple vacancies, managing diaries and liaising with candidates and hiring managers.
- Act as a key point of contact for candidates, providing a professional, responsive and positive experience throughout the recruitment process.
- Obtain interview feedback, scorecards and approval documents from hiring managers and ensure candidates are kept informed of outcomes and next steps.
- Support vacancy briefings by taking accurate notes and capturing key requirements.
- Assist with offer and post-offer administration, chasing outstanding information and supporting the production and issue of employment contracts.
Job advertising, employer brand and talent attraction
- Assist in creating engaging recruitment collateral and attraction materials, including job adverts, candidate information packs, presentations and other recruitment-related content.
- Manage the posting and administration of vacancies across LinkedIn and other recruitment platforms.
- Assist with keeping the Praxis careers website up to date, ensuring vacancy information, company content and candidate-facing materials are accurate, relevant and engaging.
- Support initial CV & call screening, application reviews, identifying relevant experience against role requirements and helping prioritise candidates for consideration.
- Assist with talent mapping and research, identifying potential candidates and building talent pools for current and future vacancies.
Project Support
- Provide coordination and administrative support across Talent Acquisition projects and wider HR initiatives, helping to keep activities organised, on track and delivered to agreed deadlines.
Systems, reporting and administration
- Maintain accurate candidate records and vacancy information within our applicant tracking system.
- Update recruitment trackers and spreadsheets, ensuring data is accurate, consistent and well organised.
- Assist with recruitment reporting and metrics, including time to hire, candidate experience, hiring manager experience and cost savings.
- Keep on top of outstanding actions, feedback, interview arrangements and recruitment administration.
- Identify opportunities to improve processes, reporting and the overall efficiency of the recruitment function.
Skills and competencies
- Exceptional organisational skills, with the ability to manage multiple vacancies, competing priorities and deadlines without letting things slip.
- Strong attention to detail, particularly when maintaining recruitment records, updating spreadsheets and ensuring information is accurate.
- Confident Excel skills, comfortable managing trackers, organising data, maintaining reports and working with spreadsheets and formulas.
- Persistence and follow-through, with the confidence to chase hiring managers for feedback, updates and decisions, keeping processes moving and not being afraid to follow up when needed.
- Excellent communication skills, professional, clear and approachable when dealing with candidates, colleagues and senior stakeholders.
- A proactive and resourceful approach, taking ownership, using initiative and working without constant supervision or reminders.
- A strong service mindset, understanding the importance of timely communication, responsiveness and delivering a positive experience.
- Adaptability and willingness to learn, happy to get involved in different aspects of recruitment and develop knowledge over time.
- Good working knowledge of Microsoft Office, particularly Excel, Outlook and Word.
Experience:
We're open to candidates from a variety of backgrounds, including graduates and those earlier in their careers, who can demonstrate strong Microsoft Office skills, particularly Excel, excellent communication and exceptional organisational ability. This is primarily a coordination role, so we're not looking for an experienced recruiter, but someone who genuinely enjoys organisation, administration and keeping things running smoothly.
You'll be joining a professional, corporate environment where high standards, reliability and attention to detail matter.
Personal qualities and standards
- Takes ownership and follows through, acts quickly without allowing issues to drift, and maintains high standards of accuracy and control.
- Communicates clearly and professionally, delivering great customer service to candidates and internal stakeholders.
- Balances commercial pragmatism with compliance and contributes positively to the wider team.
- Operates calmly in a fast-paced, high-expectation environment.
Benefits:
- Discretionary bonus scheme
- 25 days holiday per year plus bank holidays
- Office closure over festive season
- Additional holiday with service
- Private Medical Insurance (medical history disregarded)
- Annual Dental benefit inclusive of two appointments per year
- Healthcare Cash Plan
- 5% Company pension contribution
- 3x Life Assurance
- Cycle to work scheme (on-site shower room facilities & bike parking in majority of head offices)
- Employee Assistance Programme
- Group income protection scheme
- Daily healthy fruit & snacks (Head offices)
- Comprehensive business expense policy
Values
Professionalism | We consistently seek to exceed expectations. Our people can express themselves fully while upholding the highest standards of conduct, competence, and integrity.
Ownership | Every asset, challenge, and opportunity is treated as our own. We deliver all real estate services in-house — never outsourcing responsibility, accountability, or blame.
Entrepreneurialism | We challenge convention and champion imaginative solutions. Rigorous debate is encouraged, and everyone is empowered to make decisions that elevate performance.
Meritocracy | Results, hard work, and strong ideas matter more than age, tenure, or titles. We are a diverse team that collaborates openly so each person can reach their full potential.
Action This Day | We do not defer or delay. Anything that can be done today, is done today.
Entrepreneurialism | We challenge convention and champion imaginative solutions. Rigorous debate is encouraged, and everyone is empowered to make decisions that elevate performance.
Meritocracy | Results, hard work, and strong ideas matter more than age, tenure, or titles. We are a diverse team that collaborates openly so each person can reach their full potential.
Action This Day | We do not defer or delay. Anything that can be done today, is done today.
About
Praxis is a well-established privately owned investor and manager of UK real estate with a track record of exceptional investment performance rooted in astute market timing and best-in-class management. The business was established in 2009 but traces its origins back over three decades and multiple economic cycles. Praxis works with a range of private equity, local authority, institutional and high net worth partners utilising its unique integrated platform and team of over 400 employees to manage and optimise all aspects of the real estate value chain. Praxis operates from offices in London, Manchester, and Birmingham.
Skills Required
- Strong Microsoft Office skills, particularly Excel, Outlook, and Word
- Excellent written and verbal communication skills
- Exceptional organizational skills and ability to manage competing priorities
- Strong attention to detail and accuracy
- Ability to manage spreadsheets, trackers, reports, and formulas in Excel
- Proactive, resourceful approach with strong ownership and follow-through
- Ability to work professionally with candidates, hiring managers, and senior stakeholders
- Previous recruitment coordination experience
- Willingness to learn and adapt in a fast-paced corporate environment
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The Company
What We Do
Praxis is an independent, leading provider of bespoke private wealth, corporate and fund administration, pensions and employer solutions, and yacht services to individuals, families, and corporate and institutional clients across the world. Established in 1972, the group operates globally with a focus on delivering excellence in client service through a culture of collaboration and long-term relationship building, providing international and cross-jurisdictional solutions to meet the financial aspirations of their clients.
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