At the Hoffman & Hoffman family of companies, the Talent Acquisition Coordinator is a crucial partner in our growth, serving as an expert in operational and process management. This position is the backbone of our recruiting team, ensuring every candidate has a smooth and positive experience from application to hire. You will be responsible for the interview logistics and coordination, offer letters, job postings and position descriptions, data accuracy, and compliance that underpins our entire hiring and onboarding process3. We are seeking a highly organized and detail-oriented individual who excels at managing multiple moving parts to help us build a world-class team.
Offer & Compliance Management:
- Prepare offer letter documents and templates for prospective hires.
- Coordinate the offer approval process through the proper internal channels.
- Ensure the accuracy of all offer terms and maintain legal compliance in all documentation.
- Manage the distribution of offer letters, collect signatures, and meticulously file all offer documentation.
- Track offer acceptance and decline rates to help us refine our recruitment strategies.
Manage Job Postings
- Post positions for all hiring managers.
- Update outdated postings.
- Maintain job descriptions in ADP.
Interview & Logistics Coordination:
- Seamlessly schedule interviews between candidates and Hoffman & Hoffman hiring teams.
- Coordinate travel i.e. flights, hotels, rental car for out of town candidates.
- Manage all interview logistics, including coordinating meeting rooms, video conference links, and any necessary travel arrangements.
- Support our recruiters with various administrative tasks to keep the hiring process moving efficiently.
- Oversee the collection and distribution of interview feedback to ensure timely decisions.
Systems & Data Management:
- Maintain the integrity of our hiring pipeline by tracking candidate progress and ensuring all data is accurate.
- Utilize our Applicant Tracking System (ATS) to schedule interviews, update candidate statuses, and manage feedback workflows.
- Generate and maintain recruitment data and reports to provide insights into our hiring process
- Ensure all steps comply with our established hiring processes and manage bulk actions like sending rejection notifications.
- Ensure that sales candidates complete the assessment.
College Recruiting
- Register Hoffman & Hoffman for college career fairs.
- Post positions at all universities and technical schools.
Qualifications
- 2+ years of recruiting coordination, HR administrative, or related experience
- Strong organizational skills with meticulous attention to detail
- Proficiency with ATS platforms and Microsoft Office Suite
- Excellent written and verbal communication skills
- Ability to manage multiple priorities across multiple companies in a fast-paced environment
Physical Demands:
- Standing: Frequently
- Walking: Frequently
- Sitting: Frequently
- Handling/Use of fingers: Frequently
- Bending: Frequently
- Pushing/Pulling 12 lbs. or less: Occasionally
- Lifting/Carrying 10 lbs. or less: Occasionally
- Lifting/Carrying 11-20 lbs.: Occasionally
- Reaching Outward: Occasionally
- Reaching Above Shoulder: Occasionally
- Squatting/Kneeling: Occasionally
This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc.
EOE / Vets / Disabled
Skills Required
- 2+ years of recruiting coordination, HR administrative, or related experience
- Strong organizational skills and meticulous attention to detail
- Proficiency with ATS platforms
- Proficiency with Microsoft Office Suite
- Excellent written and verbal communication skills
- Ability to manage multiple priorities across multiple companies in a fast-paced environment
What We Do
Since 1947, Hoffman & Hoffman, Inc. has served the Carolinas and Virginia in the selection and application of commercial and industrial heating, ventilation, air conditioning, filtration and direct digital control (DDC) systems. In Fall 2009, Hoffman & Hoffman, Inc. opened branch offices in Knoxville and Chattanooga, Tennessee. Hoffman & Hoffman represents manufacturers of the highest quality HVAC equipment and controls available on the market today. Through one of our (14) fourteen regional branch offices, our professional sales engineers can assist you in most commercial/industrial HVAC and filtration projects. We employ Certified Energy Managers (CEM), LEED accredited professionals and professional sales engineers dedicated to meeting the heating, filtration, ventilation and air conditioning needs of engineers, owners and contractors. Delivering engineered, flexible, economical and environmentally responsible solutions for commercial, industrial and institutional heating, ventilating, air conditioning and refrigeration requirements is our top priority.
