SUSD Program Specialist

The essential functions include, but are not limited to the following:

Program Leadership:

• Plan, organize, coordinate, and supervise district-wide expanded learning and after school programs.
• Develop and implement program goals aligned with district priorities, and state Expanded Learning Opportunities Program (ELO-P) and After School Education and Safety (ASES) requirements.
• Monitor program quality using state quality standards and continuous improvement practices.
• Evaluate program effectiveness using student participation, attendance, academic, behavioral, and stakeholder feedback data.
• Recommend program improvements based on measurable outcomes.

Administrative Support:

• Recruit, interview, train, supervise, mentor, and evaluate site coordinators and program staff.
• Provide leadership, coaching, and professional development to ensure high-quality programming.
• Establish staff schedules and oversee staffing assignments.
• Conduct regular site visits to monitor operations, compliance, safety, and instructional quality.
• Address personnel concerns with accordance with district policies.

Program Operations:

• Ensure programs maintain compliance with all federals, state, county, and district regulations.
• Monitor attendance reporting, student enrollment, program documentation, and required grant reporting.
• Coordinate student behavior management systems and restorative practices.
• Oversee program safety procedures, emergency preparedness, and risk management protocols.
• Develop and maintain operational procedures and program handbooks.
• Assist in developing and monitoring program budgets.
• Ensure expenditures comply with grant requirements and district fiscal procedures.
• Monitor contracts, purchase requests, supplies, and equipment.
• Assist with grant applications and funding sustainability efforts.
• Collaborate with school administrators, teachers, counselors, and support staff to align after school programming with student academic and social-emotional needs.
• Communicate effectively with families and community stakeholders regarding program services and student participation.
• Prepare reports for district leadership, governing boards, and funding agencies.
• Coordinate program audits, monitoring visits, and corrective action plans.
• Maintain accurate records and confidential information.
• Attend evening and weekend meetings, training, and community events as required.
• Perform other duties assigned by primary supervisor.

All El Concilio California Staff are expected to meet the expectations of our Core Competencies:

• Accountability and Reliability: Shows honesty, integrity, responsibility, initiative, and is mindful of impact on team/organization.
• Collaboration: Participates in agency wide/cross team efforts, shares knowledge and skills, values cohesion, and integrity of team.
• Communication: Respectful, effective, proactive, and willing to engage in hard conversations
• Continuous Learning: Seeks out new challenges, applies new skills, shows growth. 
• Professional Conduct: Clear boundaries, refrain from gossip/splitting, follows agency standards per Handbook and Policies & Procedures.

To perform this job successfully, an individual must be able to perform each essential duty with or without accommodation satisfactorily. The qualifications listed below are representative of the knowledge, skills, an/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent required; associate’s degree in education or related field is highly preferred.
• Minimum of (2) years of experience in a supervisory role or related capacity is highly preferred.
• Successful completion of Live scan fingerprint background check
• Successful completion of a negative Tuberculosis test
• Successful completion of Sexual Harassment Prevention Training upon hire
• Successful completion of Workplace Violence Prevention Training upon hire
• Successful completion of HIPAA Training upon hire
• Successful completion of Mandated Reporter Training upon hire

Preferred Qualifications

• Bilingual or multilingual abilities relevant to the community served (Spanish strongly preferred).
• Familiarity with Expanded Learning Opportunities Program (ELO-P) and After School Education and Safety (ASES).

Other Skills/Abilities

• Excellent organizational skills and ability to manage multiple tasks simultaneously.
• Strong interpersonal and relationship-building skills.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work flexible hours, including occasional evenings or weekends as needed.
• Commitment to education, social justice, and ECC’s mission and organizational values.
• El Concilio California recognizes the value of having staff that bring a wide range of perspectives to this work based on language, ethnicity, race, gender, socio-economic background, political beliefs, sexual orientation, and disability. We are committed to maintaining a diverse, multicultural working environment and particularly encourage applications from candidates with lived experience in the communities we seek to serve.

Computer Skills

• Intermediate knowledge of Microsoft Word, Excel, and/or Google Workspace (Docs, Sheets, Drive).
• Experience with data entry and client management 
• Ability to use virtual meeting platforms and electronic documentation systems.

Driving
Driving may be an essential function of this position. All candidates must have:

• Reliable transportation
• A valid driver's license
• Proof of insurance and ownership for personal vehicles used during work duties
• The ability to qualify for the agency’s insurance coverage
• The ability to travel to all program sites as needed

Physical Requirements

This position requires the ability to work flexible hours and both office-based and community-based assignments. 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be provided to enable individuals with disabilities to perform the functions. 

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Work Environment

• Primarily office- or school-based with exposure to intense climate conditions during seasonal changes.
• May require sitting, standing, and occasional lifting  of materials.
• Fast-paced work environment with multiple demands always presented. Environment can become stressful due to student and staffing demands.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. 

To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

EOE

El Concilio California is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. El Concilio California is an “at-will” employer. The agency maintains a drug-free workplace and complies with ADA regulations as applicable.

The information herein does not constitute either an expressed or implied contract, and these provisions are subject to change.