Supply Chain Specialist

MedBridge is dedicated to serving ambulatory surgery centers (ASCs) through our development, management, consulting, and revenue cycle services. We exist to free surgeons and specialists to focus their best energy on healing their patients and advancing their craft by managing all the details of their business for them. MedBridge believes in providing the highest quality of service, excellent employee benefits, and a team oriented work environment.

Benefits 

• Remote with occasional travel 
• 25 days of PTO in the first year
• 8 holidays per year
• Dental, Vision, Life & Long Term Disability Insurance (100% employee convered)
• Medical ($20 employee-only contribution), Critical Illness, Accident, and additional Life & Long Term Disability Insurance
• Flexible work schedule (6 am - 6 pm PST)
• Physical Energy Program (90 minutes each week to workout)
• Volunteer time (8 hours per year)
• Auto-enrollment in company 401(k) plan

Position Summary

The Supply Chain Specialist (“SCS”) ensures accurate, efficient, and cost effective inventory operations across all managed ASCs. This position serves as a key operational resource between ASC Materials Managers/Staff, internal MedBridge departments, and applicable client partner ownership groups. The SCS supports purchasing workflows, develops and maintains data and information systems, optimizes supply chain analytics, and streamlines supply chain processes. The role also requires close communication with Physicians, vendors, and GPO contracting partners. This position reports to the MedBridge Supply Chain Manager.

Primary Responsibilities

Data Development, Maintenance & System Support

• Build and maintain facility specific item masters for use within MMIS (Envi), PM (HST Practice Management), and EHR (HST e Chart) systems in collaboration with ASC Materials staff. 
• Maintain accurate item information within MMIS to support enterprise analytics and reporting, including but not limited to:
  • Units of Measure (UOM) and conversions
  • Pricing
  • Manufacturer reference numbers
  • Vendor details
  • Category and GL coding
  • Contract alignment
  • PAR levels
• Assist with building electronic surgical preference cards for use in HST Practice Management and ENVI to support of case cost analysis and supply utilization reporting.  
• Provide reporting support to ASC Staff, MedBridge departments, ownership entities, vendors, & GPO/contracting partners, including but not limited to:
  • Supply utilization summaries
  • Cost analysis
  • On hand inventory summaries
  • Historical spending trends
• Develop and implement physical inventory count processes within MMIS and on site at managed client ASCs.
• Support item additions and updates within MedBridge and facility specific Item Masters. 
• Upload and maintain GPO and local pricing contracts within Envi and relevant Item Masters.
• Provide ongoing training to ASC purchasing staff and MedBridge RCM teams on basic purchasing workflow and system navigation.

Inventory Management & Purchasing Operations

• Assist ASC staff in monitoring local stock levels and generating purchase orders (POs) in alignment with established par levels and case mix needs.
• Review submitted POs for accuracy in quantities, UOMs, and item selection as needed.
• Support ASC staff in submitting approved POs through MMIS and follow up on confirmations and shipment statuses.
• Assist with routine and cycle inventory counts, reconciliation activities, and resolution of mid level discrepancies.
• Identify low stock, back ordered, or delayed shipment items and promptly notify appropriate personnel.
• Assist or lead negotiations for product or service pricing with vendors or GPO teams as needed.
• Partner with GPO teams to identifying cost saving opportunities and ensure appropriate Tier alignment for contract connections.
• Collaborate with vendors to implement site specific (local) contracting opportunities. 
• Support cross facility product standardization initiatives where applicable.

Discrepancy Resolution & Pricing Accuracy

• Assist ASC and Accounting staff in resolving intermediate pricing and UOM discrepancies by cross referencing vendor/manufacturer data, GPO/ local contract pricing, and vendor tools.
• Collaborate with vendors to clarify pricing issues prior to invoice approval and escalate complex discrepancies to the appropriate personnel or department.
• Support accurate supply invoicing by ensuring correct routing through MMIS and coordinating with Accounting as needed.
• Assist with the buildout and maintenance of AP module within Envi for Accounting teams. 

General Responsibilities

• Maintain organized and accurate documentation of contract implementation, training materials, and inventory related transactions.
• Cultivate productive relationships with clients, physicians, clinical staff, internal teams, vendors, and GPO partners.
• Always Exemplify MedBridge’s Core Values and Mission.
• Occasional travel is required for client meetings, training, and projects.
• Perform other duties as assigned.

Skills Required

• Excellent communication and interpersonal skills across clinical and administrative teams.
• Strong attention to detail and accuracy in high volume transactional environments.
• Ability to analyze moderately complex data and identify trends or discrepancies.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Customer service mindset and responsive follow through.
• Ability to work independently and collaboratively.
• General knowledge of basic accounting principles.
• General familiarity with surgical supplies and equipment required.
• General knowledge of Microsoft Excel.
• 2 to 3 years of experience in inventory, purchasing, or supply chain, working within an MMIS. 
• 2to 3 years of experience in Surgery Department or Ambulatory Surgery Center environment highly desired.
• QuickBooks experience preferred (training provided).
• HST Pathways experience highly desired (training provided).
• ENVI (MMIS) Super User experience highly desired (training provided).