Supplier Administrator (12 Month Contract)

Job Summary:

The Supplier Administrator is an administrative role within Purchasing Administration responsible for coordinating and managing the vendor onboarding and supplier account lifecycle process in alignment with company policies.  Reporting to the Manager of Purchasing Administration, this position facilitates new vendor setup from initial request through ERP activation by coordinating required documentation, collaborating with Contracts and Accounts Payable, completing vendor forms such as credit applications, and ensuring internal stakeholders are properly notified. The role captures critical onboarding details and works closely with the Data Administrator and Pricing Administrator to ensure supplier records, matrices, and price lists are accurate and properly established.

In addition, the Supplier Administrator supports ongoing supplier account maintenance by identifying dormant vendor accounts, tracking onboarding cycle times, and maintaining organized documentation. The role also gathers basic market, pricing, and product information to support internal communication and leadership visibility. This position ensures supplier onboarding, supplier account administration, and related coordination tasks are executed accurately, efficiently, and in compliance with established procedures.

Responsibilities:

Vendor Onboarding Administration

• Facilitate the vendor onboarding process in alignment with company policies, including:
• Receiving and validating initial setup requests from Operations
• Contacting vendors to request onboarding checklist items and required documentation
• Collaborating with Contracts to review agreements and Terms & Conditions
• Completing required vendor documentation (e.g., credit applications)
• Coordinating with Accounts Payable for ERP vendor account creation
• Notifying internal stakeholders once ERP accounts are activated
• Capture critical onboarding details such as international vendor status, minimum sales requirements, sales territory coverage, and related attributes.
• Collaborate with the Purchasing Data Administrator to ensure supplier matrix accuracy and proper system setup.
• Track and analyze onboarding process steps to establish expected turnaround time from request to account creation.

Supplier Lifecycle & Account Maintenance

• Collaborate with Accounts Payable and Procurement to identify vendor accounts eligible for dormancy and ensure proper documentation.
• Maintain organized onboarding files and supplier documentation records.
• Ensure vendor records remain aligned with administrative standards and procedural requirements.

Pricing & Cross-Functional Coordination

• Collaborate with the Pricing Administrator to initiate the new price list process for newly onboarded vendors.
• Support coordination of pricing documentation and supplier communications as needed.
• Ensure pricing setup activities are properly triggered following onboarding completion.

Market & Intelligence Support

• Gather market and product intelligence for communication to Sales, Purchasing, and other stakeholders regarding system updates and pricing activities.
• Gather and analyze vendor pricing and material cost information, providing structured observations and data-driven suggestions to leadership regarding potential efficiencies and cost savings opportunities.
• Support documentation of supplier-related updates for internal visibility.

Process & Documentation Support

• Maintain onboarding workflow documentation and support refinement of administrative processes.
• Ensure adherence to established onboarding and supplier account procedures.
• Support Purchasing Administration special projects related to supplier data, documentation, and coordination.

Required Qualifications:

• BA in Supply Chain Management, Business Management, related degree or equivalent experience
• 1+ years of experience performing purchasing and/or data management functions
• 1+ years of experience with Microsoft Office and computerized business systems

Preferred Qualifications:

• Experience in construction operations
• Experience in purchasing and or procurement operations
• Experience in data management
• Strong organizational and attention-to-detail skills
• Ability to learn new concepts and technologies quickly
• Proficient in working with data analysis tools, different file types, and excel formulas
• Experience in managing large datasets and supporting automation initiatives
• Excellent written and verbal communication skills
• Direct experience with Microsoft D365 suite of products, including Microsoft Dynamics D365

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job. 

• Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment 

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. 

• The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate 

Additional Information:

• Working Hours: This position generally works Monday- Friday, overtime and on call when necessary
• Benefits:
  • Medical 
  • Dental 
  • Vision 
  • Flexible Spending Accounts 
  • 401K w/ company match 
  • Life/AD&D/LTD 
  • Paid Sick/Holidays (No Vacation) 
  • Employee Assistance Program 
  • Pet Insurance  

Equal Employment Opportunity Statement
This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Equal Opportunity Employer, including disability / veterans.

All your information will be kept confidential according to EEO guidelines.

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Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, you can reach out to our HR team for support at [email protected]. Please note our HR representatives do not have visibility of application or interview status. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job

Indefinite U.S. work authorized individuals only. Future sponsorship is unavailable. U.S. work authorized individuals only.