Subcontract Administrator - NSS

Nova Space Solutions, LLC (NSS) is a joint venture between Wolf Creek Federal Services, Inc. (a wholly-owned subsidiary of Chugach Government Solutions, LLC) and Amentum Technology, Inc. When you join NSS, you also become a part of a proud legacy of supporting missions while sustaining culture.The federal division of Chugach Alaska Corporation, Chugach Government Solutions, through its subsidiaries and affiliates, has been supporting critical missions as a government contractor for over 25 years. We are proud to have built, and continue to foster, an incredibly talented team spanning across the globe in hundreds of different fields – each team member proud to serve our country with first-class business services, while also making a difference for our Chugach shareholders. Empowering employees is a part of our core, and that focus is one of the ways we build and foster high-performing teams. We empower our employees through competitive compensation and benefits package, professional growth opportunities, truthful communication, and more!If you are looking for an opportunity to serve something bigger than yourself; if you want your day job to be one that creates meaningful value; if you are looking for an environment that highly values employees and respects individual differences – then Nova Space Solutions may be the right fit for you!

Plan, execute, and administer complex U.S. Government procurement and subcontract actions under FAR/DFARS for NASA COSMIC and related programs, ensuring timely, compliant awards and lifecycle administration through closeout.

Essential Job Duties:

• Interpret, apply, and enforce corporate acquisition policy (APPM) and procedures; drive compliance across procurement and subcontract activities.
• Develop acquisition strategies (IDIQ, firm‑fixed‑price task orders, services/construction), determine appropriate agreement types, and lead method of award.
• Prepare and issue Requests for Proposal/Quotation; lead source selection, perform market research and conduct price reasonableness determinations, PNMs, and award documentation.
• Draft, negotiate, and execute subcontracts, task orders, purchase orders, and modifications, including change orders, terminations, and ceiling adjustments.
• Ensure inclusion and flow down of applicable FAR, DFARS, and NASA clauses; manage subcontract consent and advance notification when required.
• Coordinate technical analyses, legal reviews, and risk assessments (including C‑SCRM/SCRM) to enable timely, defensible awards.
• Conduct price/cost analyses, certified cost or pricing data requests when applicable, and Service Contract Act (SCA) and Davis‑Bacon wage compliance.
• Review and enforce insurance requirements (COI) and badging prerequisites; enforce Notice‑to‑Proceed (NTP) controls prior to performance.
• Monitor/evaluate subcontractor performance and contractual compliance; resolve non‑conformances, discrepancies, and invoice issues; maintain complete subcontract files.
• Maintain and update Approved Supplier/Subcontractor Lists.
• Coordinate receiving reports to Finance and support timely payment processing by the contract terms.
• Administer subcontracts through closeout, ensuring documentation completeness, property and deliverables reconciliation, and final invoice/payment.
• Communicate status of activities, risks, and milestones to supervisor, manager, director, and other stakeholders; support audits and data calls; prepare formal memos, letters, and approvals.
• Perform quality work within deadlines with or without direct supervision.
• Interact professionally with other employees, customers, and suppliers.
• Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Key Responsibilities:

• Comply with all applicable safety- and health-related rules, regulations.
• Work safely themselves and help their teammates work.
• Assist supervisors and managers in identifying and mitigating potentially hazardous conditions.
• Help the organization maintain a safe and healthy workplace.

Mandatory:

• Minimum four (4) years of full‑time, hands‑on U.S. Government procurement and subcontract administration experience under FAR/DFARS, including at least three (1) years supporting NASA, DoD, or other Federal programs.
• Demonstrated experience planning and administering IDIQ vehicles with task orders/purchase orders, executing modifications and change orders, and processing terminations and closeouts.
• Proficiency with price/cost analysis, PNMs, certified cost or pricing data (as applicable), and compliance with SCA and Davis‑Bacon wage determinations.
• Experience enforcing clause flow downs, subcontract consent, advance notifications, insurance/COI compliance, and NTP controls.
• Working knowledge of corporate acquisition policy frameworks (e.g., APPM) and audit readiness, with strong documentation discipline.
• Working knowledge of FAR/DFARS contracting policies and procedures.
• Proficiency and experience with federal government procurement specifications and standards.
• Ability to pass pre-hire background and drug screen.
• Ability to communicate the English language effectively, both verbally and in writing.
• U.S. Citizenship is required to obtain and maintain a NASA badge.
• Must be able to provide a certified Birth Certificate (with state seal), Passport, or USCIS Citizenship documents on date of hire.
• Must have, and maintain, a valid driver’s license and provide driving record upon request.
• Expert knowledge of FAR/DFARS and NASA supplement requirements applicable to construction and services, including clause flow downs and wage laws.
• Strong analytical, negotiation, and organizational skills; demonstrated ability to exercise independent judgment and meet aggressive deadlines.
• Proficiency with general office tools and procurement systems; accurate recordkeeping and report preparation.
• Effective interpersonal skills and the ability to create and maintain a positive team atmosphere across diverse stakeholders. Proficient knowledge of Federal Acquisition Regulations, including labor laws for construction and services.
• Ability to clearly communicate, both orally and in writing.
• Skill in the use of general office equipment, including copiers, fax machines, and computers.
• Analytical, negotiating, and organizational skills at an intermediate level.
• Ability to create and maintain a positive team atmosphere with effective interpersonal skills, and the ability to work professionally with a variety of people and personalities.
• Ability to exercise independent judgment.
• Ability to maintain accurate records and prepare required reports.
• Ability to meet deadlines and handle potentially stressful situations.

Preferred:

• Prior experience working at NASA sites (e.g., MAF, SSC) or similar government installation.
• Experience with working with an approved procurement policy manual and ability to follow procurement documentation standards.

Working Conditions:

• Work is primarily performed in a professional office environment.
• Must be able to manage multiple assignments, priorities, and deadlines.
• Work schedule may vary based on operational and contract requirements.

Physical Requirements:

Chugach Government Solutions is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender, sexual orientation, gender identity or expression, age, pregnancy, disability, genetic factors, protected veteran status or other characteristics protected by law. 

Chugach will provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Chugach Government Solutions or any of its subsidiaries, please email [email protected].

Chugach Government Solutions supports pay transparency and is committed to equitable and competitive compensation practices. Compensation for this role will be determined based on factors including job responsibilities, experience, skills, internal equity, geographic location, and applicable contract requirements. Where required by law, compensation ranges will be provided to candidates during the hiring process.

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