Job Description:
Vote Online is seeking a Strategic Administrator to provide operational and administrative support to our headquarters and field teams. This role is responsible for coordinating logistics, supporting events, managing administrative processes, and ensuring Strategic Specialists have the resources needed to succeed. This is an entry-level position.
RESPONSIBILITIES:
- Coordinate travel arrangements, lodging, and logistics for Strategic Specialists and staff.
- Order, organize, and distribute materials needed for field events and outreach efforts.
- Coordinate logistics for projects, ensuring all moving parts are executed on time.
- Monitor weekly reports from relay key updates to management.
- Collaborate with other departments to assess organizational needs for upcoming events and projects.
- Maintain organized records, materials, and administrative information for quick access and reporting.
- Support overall office organization, operations, and day-to-day administrative functions.
MINIMUM QUALIFICATIONS:
- Excellent oral, written, and professional communication skills.
- Knowledge of Google Workspace and data entry.
- Passion for civic engagement and expanding voter participation.
- Highly organized and able to work in a fast-paced environment.
- Strong attention to detail and ability to manage multiple priorities.
"WOW" SKILLS:
- Previous administrative experience.
- Experience supporting events, travel logistics, or field teams.
- Familiarity with Airtable, project management software, or similar organizational tools.
- Experience working with nonprofit, civic engagement, or community-focused organizations.
All applicants will be subject to a background check and will be required to sign an NDA as a condition of employment.
Skills Required
- Excellent oral, written, and professional communication skills
- Knowledge of Google Workspace and data entry
- Passion for civic engagement and expanding voter participation
- Highly organized and able to work in a fast-paced environment
- Strong attention to detail and ability to manage multiple priorities
- Background check and NDA as a condition of employment
- Previous administrative experience
- Experience supporting events, travel logistics, or field teams
- Familiarity with Airtable, project management software, or similar organizational tools
- Experience working with nonprofit, civic engagement, or community-focused organizations
What We Do
ezVote is a family-owned and operated business that provides a robust, web-based online voting platform. Founded in 2012, the company helps community associations, trade organizations, schools, and clubs conduct faster, more economical, and secure elections. Their intuitive system simplifies the voting process for administrators and voters alike, offering a reliable solution for managing annual officer elections, budget approvals, and other organizational voting needs.
