Fox Subacute is seeking a highly organized and dependable Staffing Coordinator to manage daily and ongoing staffing needs for our long-term care facility. The Staffing Coordinator will be responsible for maintaining appropriate staffing levels, preparing schedules, coordinating coverage for call-outs and vacancies, and working closely with nursing leadership and staff to ensure continuity of resident care.
The ideal candidate is detail-oriented, responsive, professional, and comfortable working in a fast-paced healthcare environment.
Key Responsibilities- Develop, maintain, and adjust daily, weekly, and monthly nursing staff schedules.
- Coordinate staffing for all shifts, including weekends and holidays.
- Monitor staffing levels and identify coverage needs based on census and facility requirements.
- Respond promptly to call-outs, absences, and last-minute staffing changes.
- Contact qualified employees and agency staff to arrange shift coverage when needed.
- Maintain accurate staffing records, schedules, and attendance information.
- Communicate schedule changes clearly to nursing staff and management.
- Work closely with the Director of Nursing, and other leadership to address staffing concerns.
- Track overtime, open shifts, agency utilization, and staffing patterns.
- Assist with maintaining compliance with facility staffing requirements and applicable regulations.
- Maintain confidentiality of employee and resident information.
- Provide professional customer service to employees while enforcing scheduling policies consistently.
- Perform other duties related to staffing and scheduling as assigned.
- High school diploma or equivalent required; healthcare or business-related education preferred.
- Previous experience in staffing/scheduling REQUIRED.
- Experience in a long-term care, skilled nursing, assisted living, or healthcare setting is strongly preferred.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize in a fast-paced environment.
- Proficiency with Microsoft Office and scheduling software; experience with OnShift, Intelycare, and ShiftKey is a plus.
- Ability to work independently and make sound decisions regarding staffing coverage.
- Professional, dependable, and able to maintain confidentiality.
- Knowledge of nursing staff roles, shift requirements, and long-term care operations is preferred.
- Competitive salary
- Medical, Dental & Vision Insurance
- Paid Time Off
- 401(k) / Retirement Plan
- Company sponsored benefit programs
- Supportive and collaborative work environment
- Opportunities for professional growth
- Monday through Friday schedule (8:30am-5pm)
If you are organized, dependable, and passionate about supporting quality resident care through effective staffing, we would love to hear from you!
Fox Subacute Is an Equal Opportunity Employer.
Skills Required
- High school diploma or equivalent
- Previous staffing or scheduling experience
- Experience in long-term care, skilled nursing, assisted living, or healthcare
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Proficiency with Microsoft Office and scheduling software
- Ability to work independently and make sound staffing coverage decisions
- Professionalism, dependability, and ability to maintain confidentiality
- Knowledge of nursing staff roles, shift requirements, and long-term care operations
What We Do
Fox Subacute is a leader in nursing services and ventilator patient care, specializing in the care of clinically complex respiratory patients. As a skilled nursing and subacute care facility, it provides post-acute pulmonary rehabilitative services and comprehensive medical care, utilizing a specialized model developed to optimize recovery and quality of life for respiratory patients transitioning from hospital settings.
