SMX is seeking a highly motivated Staff-Subcontract Administrator to support our growing operations in Kapolei, Hawaii. The Subcontract Administrator will compile, award, and execute services subcontracts within policy guidelines in a dynamic contractual environment. The Subcontract Administrator will work either independently or with a team of subcontract administrators on larger programs.
Key Responsibilities:
- Prepares Requests for Proposals to include statements of work, terms and conditions, flow-down terms and conditions, bid or performance evaluation factors, and other measures incorporated into the Requests for Proposal as may be appropriate.
- Communicate with internal stakeholders about procurement requirements.
- Serves as the focal point to receive and review subcontractor proposals and obtains input from technical staff and other functional stakeholders for evaluation purposes.
- Consults with SMX technical staff to resolve conflicting matters between SMX and the potential subcontractor.
- Consults SMX representatives with legal, technical, financial, and managerial interests impacting subcontract award and execution.
- Ensures the receipt, accuracy and timeliness of subcontractor submitted documents relating to the subcontract deliverables as well as monitoring performance relative to timeliness, cost considerations, and technical objectives.
- Prepares price analyses mainly using techniques other than adequate price competition.
- Negotiate terms and price with subcontractors.
- Prepares procurement files compliant with Smartronix procedures.
- Performs subcontract closeouts upon end of subcontract performance.
- Coordinates subcontracting activities with various internal and external sources.
Required Skills and Experience:
- Bachelor's degree in related discipline plus 2 or more years of directly related experience in a Federal Government contracting environment. In some cases, educational requirements may be adjusted or waived for more than 3 years applicable work experience.
- Experience working in an approved purchasing system (CPSR) environment.
- Experience working with cross-functional teams in a collaborative environment.
- Working knowledge of Federal Acquisition Regulations (FAR).
- Proficient with MS Word and Excel; Costpoint experience a plus.
- Familiarity with a variety of award types: IDIQ agreements, FFP, T&M/LH, CPXX.
- Experience with APEXes (previously FEDSIM) prime contracts a plus.
US citizenship required for work under DOD contracts
Application Deadline: November 21, 2025
#LI-EW1 #LI-REMOTE
The SMX salary determination process takes into account a number of factors, including but not limited to, geographic location, Federal Government contract labor categories, relevant prior work experience, specific skills, education and certifications. At SMX, one of our Core Values is to Invest in Our People so we offer a competitive mix of compensation, learning & development opportunities, and benefits. Some key components of our robust benefits include health insurance, paid leave, and retirement.
At SMX®, we are a team of technical and domain experts dedicated to enabling your mission. From priority national security initiatives for the DoD to highly assured and compliant solutions for healthcare, we understand that digital transformation is key to your future success.
We share your vision for the future and strive to accelerate your impact on the world. We bring both cutting edge technology and an expansive view of what’s possible to every engagement. Our delivery model and unique approaches harness our deep technical and domain knowledge, providing forward-looking insights and practical solutions to power secure mission acceleration.
SMX is an Equal Opportunity employer including disabilities and veterans.
Selected applicant may be subject to a background investigation and/or education verification.
SMX does not sponsor a new applicant for employment authorization or immigration related support for this position (i.e. H1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1 and O-1, or any EADs or other forms of work authorization that require immigration support from an employer).
Top Skills
What We Do
SMX is a global technology and advanced engineering provider specializing in Cloud Solutions, C5ISR, and Advanced Engineering / IT. Our tradition of delivering innovative, technical solutions dates back to 1995, however, you may know us better by one of our legacy company names: Trident Technologies, Smartronix, Datastrong, or C2S Consulting Group. With the support of OceanSound Partners, our private equity investment sponsor, we began operating as one business starting in 2019 and became SMX in 2021. We operate in close proximity to our clients around the globe and have core locations in Alabama, California, the DC Metro, Florida, Hawaii, Maryland, and Massachusetts.
Today, as SMX, we are one team and together empower government and commercial enterprises to become more effective, innovative, and resilient, no matter what challenges they face.
SMX offers competitive benefits, excellent work environments, and growth opportunities for our employees while continuing to expand operations and support our communities. We have more than 25 years of rapid and consistent growth with continuous recognition as an employer-of-choice technology company. In addition, we have earned coveted industry quality and business certifications; have a strong commitment to business partnerships, ethics, compliance, and sustainability; and have a multitude of premier contracting vehicles. The combination of these attributes allows us to provide sound, repeatable business solutions yet remain flexible and agile to quickly adapt to specific customer requirements.
Committed to ensuring the highest levels of customer satisfaction, SMX is structured around the programs and technologies we support to provide optimal and seamless operations. We have maintained a reputation for excellence, helping to assure the missions of our Department of Defense, Public Sector, Fortune 1000, and other Government and commercial customers.
