Staff Accountant

Bullis School is seeking a detail-orientated Staff Accountant with a flare for customer service. In this role, you will  be responsible for processing accounts payable, ensuring a high degree of accuracy, prompt payment of invoices, and adherence to internal control policies and procedures. You will also coordinate financial records between auxiliary programs and the business office and perform general accounting functions, including preparing financial reports, filing information and tax returns, and performing reconciliations and schedules.

If a joyful and supportive work environment is important to you, Bullis is where you'll want to be!

Essential Functions

Accounts Payable

• Review all invoices and expense reports for entry into the accounts payable system, ensuring that the proper approval has been obtained and checking for mathematical accuracy
• Check invoices for proper general ledger account classification according to policy 
• Enter accounts payable into accounting software
• Create recurring invoice schedule and follow up with budget managers for any missing or late monthly statements
• Maintain vendor information in accounting software
• Maintain W-9 information for applicable vendors and generate 1099s at year end 
• Manage school credit cards ensuring proper procedures are followed and entered into accounting software 
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Respond to vendor inquiries and resolve discrepancies promptly
• Reconcile vendor statements to accounts payable aging and follow up on discrepancies
• Reconcile accounts payable aging to the general ledger
• Maintain accurate accounts payable records, including up-to-date filing and recordkeeping

Accounting and Financial Reporting

• Assist budget managers with inquiries about their account
• Reconcile other general ledger accounts as required
• Reconcile merchandise inventory and prepare journal entries to record the cost of goods sold
• Prepare daily deposits for miscellaneous cash and checks
• Prepare and file monthly sales tax reports 
• Prepare schedules for annual audit as requested

Summer & Auxiliary Programs

• Import all summer programs transactions to accounting software and reconcile revenue, discounts, and summer program accounts receivable monthly
• Reconcile monthly credit card receipts between summer programs software and credit card processor
• Prepare annual director compensation reports for final approval by the Controller
• Prepare summer program income statement
• Record journal entries in accounting software to close out summer program accounts between the balance sheet and income statement
• Track and record rental revenue and reconcile with auxiliary programs

Other duties as assigned by the Controller

Education and Experience

• Bachelor’s degree in accounting or related field, preferred
• Three to five years of relevant experience 
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Excellent interpersonal/collaboration skills
• Excellent oral and written communication skills
• Proficient in MS Office with expertise in Excel
• Experience in identifying opportunities for and implementing process improvement is desired
• Ability to quickly gain high competency in Veracross, Camp Brain, and other software programs as needed
• Ability to lift and move boxes of files, office supplies, etc., up to 25 lbs. as needed

Compensation and benefits are competitive, with an hourly rate of $36 - $41

Benefits include:

• Medical, dental, and vision insurance 
• Employer-provided basic life insurance
• Employer-provided short-term and  long-term disability
• 401(k) employer match and safe harbor contribution, up to 7% of annual compensation
• Paid leave