Staff Accountant

Gwynedd Manufacturing, a growing defense contractor located in North Wales, PA, is a state-of-the-art manufacturing facility dedicated to producing quality products for the U.S. Department of Defense and various U.S. Federal Law Enforcement Agencies. As an innovative company offering a wide array of products, we strive to continuously develop new technology and drive process improvement.

Position Summary 

The Staff Accountant is responsible for leading the Company's Accounts Payable function while supporting general ledger accounting, month-end close, account reconciliations, financial reporting, inventory accounting, and fixed asset accounting. This position serves as the primary owner of the Accounts Payable process, including invoice processing, vendor management, payment administration, and AP reconciliations, while progressively assuming broader accounting responsibilities. The Staff Accountant works closely with the Accounting Manager, Controller, operations teams, and department managers to ensure accurate financial reporting and efficient accounting operations. This role offers an opportunity to develop into a broader accounting position with exposure to inventory accounting, manufacturing costing, financial reporting, and month-end close activities. 

Key Responsibilities:

Accounts Payable (Primary Focus Initially) 

• Own the full-cycle Accounts Payable process, including invoice review, coding, matching, approval tracking, and entry into Epicor and Bill.com. 

• Review invoices for accuracy and ensure appropriate supporting documentation and approvals are obtained prior to payment. 

• Maintain invoice tracking and monitor vendor aging to ensure timely and accurate payment processing. 

• Prepare and process weekly vendor payment runs. 

• Investigate and resolve invoice discrepancies, payment issues, vendor inquiries, and AP-related account reconciliations. 

• Maintain positive vendor relationships and respond to inquiries promptly. 

• Assist with AP aging reviews and suspense account reconciliations. 

• Review AP aging reports, identify past-due items, and communicate payment priorities to management. 

General Accounting & Month-End Close 

• Prepare journal entries for accruals, prepaid expenses, depreciation, allocations, and other month-end adjustments. 

• Assist with monthly, quarterly, and annual close activities. 

• Maintain account reconciliations and supporting schedules. 

• Research and explain account fluctuations and unusual transactions. 

• Reconcile bank accounts, credit cards, prepaid expenses, accruals, and other balance sheet accounts. 

Inventory, Fixed Assets & Reporting 

• Support inventory accounting, cycle counts, physical inventories, and manufacturing cost analysis. 

• Maintain fixed asset schedules and record monthly depreciation. 

• Prepare financial schedules and analyses supporting management reporting. 

• Assist with audit requests, sales and use tax support, and compliance activities. 

Process Improvement & Team Support 

• Document accounting procedures and identify opportunities for process improvement. 

• Support ERP enhancements, system improvements, and special projects. 

• Serve as a backup for other accounting functions and provide support to internal departments. 

Qualifications and Education Requirements 

• Bachelor’s degree in accounting or finance required. 

• Minimum two to three years of accounting experience required, including full-cycle Accounts Payable responsibility. 

• Experience with full-cycle Accounts Payable required. 

• Manufacturing accounting experience preferred. 

• Experience with ERP systems (Epicor highly preferred) and Bill.com preferred. 

• Proficiency in Microsoft Office Suite and advanced Microsoft Excel skills, including financial analysis, pivot tables, and lookups preferred. 

• Excellent analytical, organizational, communication, and problem-solving skills. 

• Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality. 

Physical and Work Environment Requirements:

This position is based in a manufacturing environment and may require the following over extended periods of time up to a full 8-hour work shift (excluding lunch and breaks): stand, walk, sit, squat or bend, kneel and rise, lift, carry, push, or pull materials and equipment weighing up to — and occasionally exceeding — 50 pounds, view a computer or other digital screen, work on a computer, workstation or comparable system, and make accurate entries in such systems. Manual dexterity and fine motor skills are required for detailed assembly and precision work. Work may take place in areas with varying temperatures or no climate control, varying noise levels, and production equipment in motion. Proper personal protective equipment (PPE) must be worn in designated areas at all times as required by company policy. Reasonable accommodations may be available to enable individuals with disabilities but are always subject to safety concerns for the employee and all team members.  Employer may require a physical assessment of the candidate’s ability to perform these tasks as a condition of an offer letter.  Any assessment will be performed by a third party vendor and will be reported on a pass/fail basis with no other medical information conveyed to employer.

Equal Opportunity Employer:
Gwynedd Manufacturing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Note: This job description reflects general duties and responsibilities and is not intended to be an exhaustive list. Management may modify or assign other responsibilities as needed.