Staff Accountant

Staff Accountant

Our accounting team values a quiet, focused environment where employees can work independently and do their best thinking. While everyone is trusted to manage their own responsibilities, collaboration is always encouraged, and support is readily available whenever it's needed. We believe in continuous learning and professional development. Growth on our team isn't just about moving up the ladder it's about expanding your knowledge, developing new skills, and taking on greater responsibility across your role. We appreciate self-starters who take initiative, stay organized, and follow the established processes and standards that keep our department running efficiently. Accountability, accuracy, and consistency are key to our success.

We work hard especially during month-end and year-end close we also enjoy having fun together. Team lunches, outings, and celebrations are our way of recognizing everyone's contributions and building strong relationships outside of the daily numbers. We maintain a healthy work-life balance by working efficiently during the day so everyone can unplug and enjoy their time outside of work.

At Nationwide Power, we support one another, celebrate our successes, and leave work at work. If that sounds like the kind of team you've been looking for, we'd love to meet you.

What You'll be Doing: 

Responsible for managing full-cycle accounting functions, including accounts receivable, accounts payable, collections, sales commissions, sales tax and compliance, credit cards, and inventory reconciliations. Supports month and year-end close by preparing journal entries, reconciling general ledger accounts, recording accruals, and assisting with financial statement preparation. 

Hours:  Monday-Thursday: 7:00am-3:30pm/Friday: 6:00am-1:00pm

Accounts Receivable

• • Process high-volume customer invoices for emergency services, preventative maintenance, batteries, parts, equipment orders, and other billable transactions.
  • Set up and maintain customer billing portals to ensure accurate and timely electronic invoicing.
  • Monitor accounts receivable aging and manage collections by following up on past-due accounts, communicating with customers, negotiating payment arrangements, and maintaining detailed collection records.
  • Process contract cancellations and ensure accurate updates within the accounting system.
  • Apply and process customer credit card payments, ensuring timely and accurate posting to customer accounts.
  • Process and post RMA credit invoices while maintaining accurate customer account balances.

Accounts Payable

• • Receive and process accounts payable through internal tracking systems. 
  • Approve and enters freight bills    
  • Enters bills for the equipment for evaluation inventory account

Sales Tax

• Provide exemption & resale certificates verification by state
• Filing/organizing certs; uploaded to Tax/Accounting database (Avalara) as required
• Reconcile sales tax
• Prepare quarterly tax filings
• Review invoices for appropriate state sales tax; contacts customer for exemption certificates if applicable

Inventory

• • Perform inventory reconciliations for multiple warehouse locations, investigates discrepancies, and coordinate adjustments with accounting manager at month end.

Month End

• • Complete month and year-end closing procedures, including journal entries, account reconciliations, accruals, and financial statement preparation.
  • Supports internal and external audits by preparing requested documentation and schedules.

Additional Responsibilities

• Calculate sales commissions, mileage & auto reimbursements
• Review expense reporting and approvals for accuracy.
• Reconcile corporate credit card import
• Provide excellent customer service to both external and internal customers
• Ability to write, proof, and test standard operating procedures (SOP)
• Strong willingness to embrace the highest level of quality to achieve zero defects.
• Efficiently solve problems, effectively multi-task and resolve conflicts for and with customers.
• Other duties assigned by the Accounting Manager.

What You'll need to Succeed: 

• Bachelor’s degree or equivalent from a four-year college; or equivalent combination of education and experience may be considered.
  Four (4) or more years of experience working in an accounting environment.
• Ability to communicate effectively with customers and employees across multiple channels, including phone, email, and digital platforms.
• Strong interpersonal, organizational, and written communication skills are essential.
• Proven experience with Microsoft Office Suite (Teams, Excel, Outlook, etc.)
• Knowledge of MieTrak or similar Accounting software, and CRM software preferred.
• Familiarity with B2B service environments—such as equipment maintenance, critical power systems, technology services or related industries is a plus.

Physical Demands

This role is primarily sedentary and involves extended periods of sitting, typing, and using hands for computer and office tasks, along with frequent communication (speaking and hearing). Occasional standing, walking, and lifting or moving items up to 25 pounds may be required. The physical requirements described here represent those needed to perform the essential functions of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the work environment is usually quiet.

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this position.  But, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.