Staff Accountant

Description

The Staff Accountant supports the accounting team across daily transactional work, weekly job cost review, and month-end close for a multi-entity marine construction and boatyard operation. This role sits at the intersection of core accounting and job costing, working with automated and AI-assisted reporting tools to keep job data accurate and the close on schedule.

This is a hands-on role with a wide runway. The Staff Accountant will own bank reconciliations from day one, investigate exceptions flagged by our automated job reports, and grow into WIP support and multi-entity close responsibilities as the company completes a migration to a new ERP platform. We are hiring for flexibility and curiosity — the responsibilities below will evolve, and the right person will treat that as the best part of the job.

Essential Duties and Responsibilities:

Reconciliations & Core Accounting

· Prepare bank reconciliations across multiple entities and accounts

· Reconcile credit card activity; identify and resolve missing bills or payments before close

· Provide support and backup coverage for Accounts Payable, including vendor bill entry and invoice matching during peak periods and staff absences

Job Costing & Exception Review

· Work the daily/weekly exception queue produced by automated job cost and margin reporting: investigate flagged jobs, resolve variances, and correct jobs that are not automating properly

· Review purchase orders daily so month-end accruals are complete and accurate

· Assist the Controller with WIP schedule assembly and job cost journal entries

· Support shop stock, allocation, revenue, and accrual entries as assigned

Month-End Close

· Execute assigned close tasks within the company's 4-day close calendar

· Support close across three entities

· Assist with and grow into supporting secondary companies with month-end close

Systems & Process

· Take on new workflows and tasks surfaced by the ERP migration

· Partner with the team's automation lead to improve and extend AI-assisted tools

· Other tasks as needed.

Requirements

Education and/or Work Experience Requirements:

· 1–3 years of accounting experience; job costing, construction, ship repair, or manufacturing environment experience is a strong asset

· Hands-on month-end close experience, including bank and account reconciliations

· Exposure to job costing, WIP, or percentage-of-completion accounting preferred

· Investigative by nature — digs into a number that looks wrong rather than routing it to someone else

· Flexible and adaptable; comfortable in an evolving environment where responsibilities grow over time

· Bachelor's degree in Accounting or equivalent practical experience

· Must be reliable,  detail oriented, with a high level of integrity

· Excellent organizational skills and attention to detail

· Ability to maintain confidential and meticulous records

Knowledge, Skills, and Abilities

· Strong Excel skills (lookups, pivot tables, structured reconciliation workpapers)

· QuickBooks Desktop experience preferred; QuickBooks Online or similar cloud ERP exposure a plus

· Comfortable working with automated reporting and AI-assisted tools; curiosity to improve them

· Proficient in Microsoft Office: Excel, Word, Outlook required

Language Ability:

· Ability to communicate effectively in English

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job and are medium/heavy in nature.

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift 15 pounds at times.

· Ability to pass a pre-employment physical and drug screen.