Sr Executive

Purchase Executive / Manager – CAPEX

Purchase / Procurement

Pharmaceutical Manufacturing

Nagpur / Butibori

Head – Purchase / Procurement Head

To manage end-to-end procurement of CAPEX materials, machinery, equipment, utilities, engineering items and project-related requirements for pharmaceutical manufacturing facilities, ensuring optimum cost, quality, timely delivery and compliance with approved specifications and company procedures.

• Handle complete procurement of CAPEX equipment and project materials from RFQ to final delivery.
  

• Procure pharmaceutical manufacturing equipment such as:
  

  • Reactors
    

  • Manufacturing vessels
    

  • Storage tanks
    

  • Homogenizers
    

  • Mixers
    

  • Pumps
    

  • HVAC equipment
    

  • Stability chambers
    

  • BOD incubators
    

  • Tablet compression machines
    

  • Vibro sifters
    

  • Utility equipment
    

  • Electrical panels and equipment
    

  • SS/HDPE/PP/FRP equipment
    

  • Piping, valves and engineering materials.
    

• Purchase MS, SS304, SS316/316L, HDPE, PP, FRP and other engineering materials as per approved specifications.
  

• Understand BOQ, URS, technical specifications, GA drawings and vendor offers before floating RFQs.
  

• Identify and develop reliable manufacturers and suppliers for CAPEX requirements.
  

• Maintain an updated approved / qualified vendor database.
  

• Obtain quotations from multiple vendors and ensure competitive bidding.
  

• Evaluate vendor capability, manufacturing capacity, previous pharma references and service support.
  

• Negotiate:
  

  • Price
    

  • Payment terms
    

  • Delivery
    

  • Warranty
    

  • Freight
    

  • Installation
    

  • Commissioning
    

  • AMC
    

  • Spare parts
    

  • Documentation.
    

• Prepare Technical & Commercial Comparative Statements (CSQ).
  

• Compare quotations on a like-for-like basis.
  

• Identify deviations, exclusions, optional items and hidden costs in vendor quotations.
  

• Coordinate with Engineering, Projects, QA, Production and other departments for technical evaluation.
  

• Identify cases where vendors have proposed non-BOQ / higher-cost alternatives and challenge them where technically acceptable alternatives already exist.
  

• Verify:
  

  • Material of construction
    

  • Thickness
    

  • Capacity
    

  • Dimensions
    

  • Motor rating
    

  • Make
    

  • Design pressure
    

  • Design temperature
    

  • Utility requirements
    

  • Performance parameters
    

  • Testing requirements.
    

• Establish market-rate benchmarks for CAPEX materials and equipment.
  

• Conduct price negotiations with vendors and achieve maximum cost savings.
  

• Compare current vendor rates with:
  

  • Previous purchase rates
    

  • Market rates
    

  • Alternative vendors
    

  • Approved BOQ rates
    

  • Budgeted CAPEX values.
    

• Prepare cost-saving and negotiation reports.
  

• Identify opportunities for:
  

  • Rate reduction
    

  • Payment-term improvement
    

  • Freight optimization
    

  • Standardization
    

  • Alternate vendors
    

  • Bulk procurement.
    

• Prepare procurement schedules based on project requirements.
  

• Track long-lead items and ensure timely ordering.
  

• Coordinate with Project/Engineering teams regarding:
  

  • URS
    

  • RFQ
    

  • Technical clarifications
    

  • Drawing approval
    

  • PO release
    

  • Manufacturing
    

  • FAT
    

  • Dispatch
    

  • Installation
    

  • SAT
    

  • Commissioning.
    

• Closely monitor critical project equipment to avoid project delays.
  

• Review vendor change-control requests, variation statements and price escalation claims.
  

• Verify whether the claimed change is actually outside the original PO/BOQ scope.
  

• Recalculate:
  

  • Material quantity
    

  • Weight increase
    

  • Rate impact
    

  • Fabrication charges
    

  • Additional accessories.
    

• Challenge unsupported additional-cost claims.
  

• Ensure no commercial amendment is approved without proper technical justification and management approval.
  

• Prepare and release purchase orders after final approval.
  

• Ensure PO contains:
  

  • Approved technical specification
    

  • Scope of supply
    

  • Price
    

  • GST
    

  • Freight
    

  • Payment terms
    

  • Delivery period
    

  • Warranty
    

  • LD clause
    

  • Inspection/FAT requirements
    

  • Documentation requirements.
    

• Track PO commitments and vendor delivery schedules.
  

• Coordinate amendments wherever technically or commercially required.
  

Ensure required documentation is obtained from vendors, including where applicable:

• GA drawings
  

• Manufacturing drawings
  

• BOM
  

• Material Test Certificates
  

• Calibration certificates
  

• Test certificates
  

• Inspection reports
  

• FAT protocols/reports
  

• IQ/OQ/PQ documents
  

• DQ documents
  

• Welding certificates
  

• Pressure/vacuum test certificates
  

• MOC certificates
  

• Operation & Maintenance manuals
  

• Warranty certificates
  

• Spare-parts lists.
  

Monitor vendors against:

• Quality
  

• Cost
  

• Delivery
  

• Responsiveness
  

• Documentation
  

• Technical compliance
  

• After-sales support.
  

Maintain a Vendor Performance Rating and recommend corrective action or replacement where required.

• Strong knowledge of CAPEX procurement
  

• Knowledge of pharmaceutical manufacturing equipment
  

• Ability to read and understand BOQ, URS, GA drawings and technical specifications
  

• Strong commercial negotiation skills
  

• Vendor development
  

• Cost analysis and market-rate benchmarking
  

• Technical & commercial comparison
  

• Knowledge of MS/SS/HDPE/PP/FRP materials
  

• Knowledge of pumps, tanks, reactors, machinery, utilities and engineering equipment
  

• Excel / ERP / procurement software proficiency
  

• Strong coordination with Engineering, Projects, QA and Finance.
  

Experience: 5–10 years in Purchase/Procurement, preferably in:

• Pharmaceutical manufacturing
  

• API / formulation plants
  

• Chemical manufacturing
  

• Engineering projects
  

• Pharma CAPEX procurement.
  

Experience in greenfield/brownfield pharmaceutical projects will be preferred.

Preferred:

• B.E./B.Tech – Mechanical / Production / Industrial Engineering
  

• Diploma in Mechanical Engineering with strong CAPEX procurement experience
  

• MBA/PG Diploma in Supply Chain / Procurement will be an advantage.
  

• Commercial negotiation
  

• Analytical thinking
  

• Cost consciousness
  

• Technical understanding
  

• Vendor management
  

• Decision making
  

• Project coordination
  

• Problem solving
  

• Documentation discipline
  

• Communication skills
  

• Strong knowledge of CAPEX procurement
  

• Knowledge of pharmaceutical manufacturing equipment
  

• Ability to read and understand BOQ, URS, GA drawings and technical specifications
  

• Strong commercial negotiation skills
  

• Vendor development
  

• Cost analysis and market-rate benchmarking
  

• Technical & commercial comparison
  

• Knowledge of MS/SS/HDPE/PP/FRP materials
  

• Knowledge of pumps, tanks, reactors, machinery, utilities and engineering equipment
  

• Excel / ERP / procurement software proficiency
  

• Strong coordination with Engineering, Projects, QA and Finance.