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The Role
Handle end-to-end procurement, including vendor sourcing, quotation comparison, negotiation, purchase orders, delivery and quality checks, goods receipt, invoice and payment processing, vendor coordination, documentation, tracking, reporting, and follow-up on pending requests. The role independently manages procurement activities across Bangalore and other locations, requiring occasional local travel, strong organization, communication, negotiation, and multitasking skills.
Summary Generated by Built In
You will:
Responsible for handling end to end Procurement activities in APD except Horticulture
related Procurements.
Sourcing Vendors within short lead time for variety of products required by different
depts of APD that includes Central office / Branch offices in Bangalore and other
Districts / Pune.
Collecting quotations, comparing the quotes, negotiations done to finalize the rates.
During this process, travel within Bangalore whenever is required.
Raise purchase order in Tally by coordinating with the program / Finance spec and get it
approved from the Procurement Head / Unit Head / CEO or CFO.
Issue purchase orders to the vendors and ensure the delivery of the products as per the
delivery terms agreed with the vendors.
At the time of delivery of goods, ensure the quality check of the goods
In case of any damage or goods delivered is not as per our order and then process the
goods for exchange by following the existing compliances in APD.
Once the products are delivered, ensure to take acknowledgement of receipt of goods
from respective department in the Invoice.
After the receipt of the GRN (Goods Receipt Note) acknowledged Invoice along the
payment voucher with authorization of respective department head, process it to
accounts department for releasing the vendor’s payment through company’s existing
Payment software system.
Prepare all the documentation related to Procurement is. Debit card statement,
scanned vouchers renaming & systematically save to the system, update on a daily basis
Indents received tracker, Payment vouchers submitted to finance dept
statement, vendors registration statement updating, Annual rate contracts and
generate pivot weekly / monthly reports of procurement.
Update the Master Indent tracker excel sheet correctly with the details of the indents
received and keep updating the tracker as the indents are processed.
Responsible for checking the Master indent tracker and Divas report on a daily basis to
analyze the pending indents to complete / payments release pending. Accordingly,
follow up the required persons in APD and ensure the procurement process is
completed within limited time limit.
Responsible for all the co ordinations between the user dept. and the supplier.
Handle the entire Procurement activities single handedly
Requirements
A Graduate with 5-10yrs experience in Procurement process activities required. Must have good experience in
MS office and have good written / oral communication skills. Must be multilingual and ready to travel
independently / occasionally within Bangalore for procurements. If the person knows driving two / four-
wheelers will be much preferred. Must have be accountable, good negotiator, multitasking, systematic
working skills, quick learner, good planner to execute multiple tasks assigned simultaneously to complete the
assigned procurements within limited timelines. Trustworthy, sincere, transparent, stable, responsible and
smart working candidate preferred. Male candidates are much preferred for this position.
Skills Required
- Graduate degree
- 5-10 years of experience in procurement process activities
- Good experience with Microsoft Office
- Good written and oral communication skills
- Multilingual communication ability
- Ability to travel independently and occasionally within Bangalore
- Accountability, negotiation, multitasking, systematic working, planning, and time-management skills
- Knowledge of driving two-wheelers or four-wheelers
- Male candidate
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The Company
What We Do
The Association of People with Disability (APD), India is a Bengaluru-based nonprofit that has worked since 1959 to transform the lives of children and adults with disabilities across urban and rural Karnataka. It delivers early intervention, inclusive education, livelihood training, rehabilitation, capacity building, and access-to-entitlements programs, while partnering with NGOs, government, and other organizations and advocating for policies that advance inclusion, justice, and equity.
