Sr. Conference Manager

We are looking for an experienced, detail-oriented Senior Conference Manager to serve as a team lead of our conferences team. This role will directly manage a portfolio of conferences while providing guidance to the team responsible for planning and executing more than 200 conferences annually.  

The ideal candidate brings 8+ years of large-scale conference and tradeshow experience, strong budget-management skills and the ability to balance hands-on conference ownership with team leadership. The Senior Conference Manager will deliver high-quality, on-brand experiences that support business objectives, engage customers and prospects, strengthen brand visibility and contribute to pipeline growth. 

Travel to conferences will be required approximately 30% of the time, with an expectation of working from the San Diego office as needed. 

Who We Are: 

We’re an $8+ billion, rapidly growing workforce solutions provider in the healthcare industry. We deliver tech-enabled services that help healthcare organizations meet and manage their contingent labor needs. We build and manage tech-enabled marketplaces for national and local healthcare talent and deliver contingent labor management solutions through our proprietary software platform.  

At Aya, we’re obsessed with creating exceptional experiences for our clients, clinicians, and employees. In fact, we put employee satisfaction above all else. Our team members are responsible for incomparable customer experience and we know that happy employees are critical to maintaining happy clients. We foster an entrepreneurial, high-energy, low-bureaucracy culture and value innovative thinking and creative problem solving. We embrace diversity in thought and backgrounds unified by a commitment to high achievement. When you join Aya, you’ll be surrounded by teammates who care about you as an individual and leaders who will help you grow both personally and professionally.  

Responsibilities: 

• Provide oversight of conference operations across multiple brands and business lines, aligning conference strategy with business objectives. 
• Lead and mentor the conference team while remaining hands-on in the planning and execution of key programs. 
• Manage a portfolio of conferences from strategy and planning through onsite execution, post-event reporting and follow-up. 
• Manage conference budgets across all brands, ensuring financial stewardship, cost efficiency and measurable return on investment. 
• Partner with divisional business leaders and other stakeholders to monitor competitor presence, identify new and emerging conferences, and recommend event opportunities that support business priorities. 
• Establish and maintain consistent planning processes, timelines, tools and best practices across the conferences team. 
• Ensure post-conference reporting and follow-up processes are completed, including lead tracking, ROI measurement and budget-performance evaluation. 

Required Qualifications: 

• Bachelor’s degree in marketing, communications, business, or related field  
• 8+ years of experience in conference/tradeshow strategy, management, and execution. 
• Proven track record of managing large-scale conference portfolios with financial accountability and cost savings. 
• Strong leadership and people management skills with ability to inspire, motivate, and develop teams. 
• Exceptional strategic thinking, organizational, and problem-solving skills. 
• Excellent communication and collaboration skills; experience working across multiple brands and stakeholder groups. 
• Strong computer skills: Microsoft Office (Word, Excel, Outlook, PowerPoint); knowledge and experience with Click Up, Cvent, Hubspot and/or conference platforms is a plus

What We Offer: 

• Free premium medical, dental, life and vision insurance 
• Generous 401(k) match 
• Aya also offers other benefits to those that are eligible and where required by applicable law, including reimbursements and discretionary bonuses 
• Aya provides paid sick leave in accordance with all applicable state, federal, and local laws. Aya’s general sick leave policy is that employees accrue one hour of paid sick leave for every 30 hours worked. However, to the extent any provisions of the statement above conflict with any applicable paid sick leave laws, the applicable paid sick leave laws are controlling 
• Celebrations! We hit our goals and reward ourselves.  
• Company-sponsored virtual events, happy hours and team-building activities are always on the horizon — plus, you get a special treat on your birthday! 
• Unlimited DTO — we believe in time off!  
• Virtual yoga, meditation or boot camp classes offered daily 

Compensation: Aya reasonably anticipates the pay scale for this position to be an annual salary of $100,000 to $120,000.  

The pay scale for this position may vary if applicant possesses experience outside of what Aya reasonably anticipates for this position. Bonuses are subject to the role and your manager’s discretion. 

Aya is an Equal Opportunity Employer (EEO), including Disability / Vets, and welcomes all to apply. Please click here for our EEO policy.