At Alcon, we're passionate about enhancing sight and helping people see brilliantly. With more than 25,000 associates, we innovate fearlessly, champion progress, and act swiftly to impact global eye health. We foster an inclusive culture, recognizing your contributions and offering opportunities to grow your career like never before. Together, we make a difference in the lives of our patients and customers. Are you ready to join us?
The Senior Associate Administrative Assistant provides advanced support with: (1) budget & purchase order management, (2) planning and executing marketing activities according to the SX IMG team needs, (3) executive assistant support to the President International Vision Care, (4) contract system support, and (5) support to AMDs in activities such as newsletters and approvals. This role combines administrative excellence with data analysis capabilities to support management needs.
In this role, a typical day will include:
Administrative & Operational Support
Budget, Suppliers & Purchase Order Management:
Consolidate, analyze, and track IMG A&P budget vs. actual spend for entire SX IMG department. Work cross-functionally with Sx Marketing VP, his team and Finance to collect and consolidate information on a regular basis, escalate discrepancies, and ensure team is allocating 100% to target.
Coordinate and administer all Purchase Orders (creation, tracking, closing), cross-charges, and invoices for all Surgical Marketing projects, follow up with suppliers on invoices, payments, and incidences.
Set up new suppliers in the system and take care of the maintenance for the existing ones.
Planning and executing activities that impact the SX IMG team:
Coordinate with the different agents, and execute, on planned marketing activities initiatives, especially in digital ones:
AMDs
Veeva approval for Regional congresses
Executive Assistant Support to President International Vision Care:
Provide executive assistant support to the President International Vision Care, including calendar coordination, meeting logistics, travel arrangements, expense support, communication follow-up, and preparation of key materials as needed.
Contract System Support:
Subject matter expert on ALCON contract management system to supports IMG
Data Analysis & Visualization Responsibilities (additional scope)
Extract and analyze data from internal systems, databases, and customer feedback sources.
Apply statistical techniques to evaluate product performance, identify trends, and monitor safety indicators.
Develop reports, dashboards, and visualizations to support decision‑making, regulatory reporting, and management reviews.
Translate complex datasets into clear, actionable insights for both technical and non‑technical stakeholders.
Support continuous improvement activities through data‑driven recommendations.
Ensure data quality, accuracy, and consistency when compiling reports or preparing analytics deliverables.
WHAT YOU’LL BRING TO ALCON:
Strong operational, communication, organizational, and time‑management skills
Expertise working in multi-cultural and matrix environments within a large team geographically dispersed
Analytical mindset, digital marketing and problem‑solving abilities.
Proficiency in Excel, data tools, and visualization platforms (e.g., Power BI, Tableau, etc.)
Ability to manage multiple priorities with simplification mindset.
Ability to collaborate cross-functionally.
HOW YOU CAN THRIVE AT ALCON:
● Manage your own workload and schedule while hitting your set targets
● Collaborate with teammates to share best practices and learnings as work evolves
● See your career like never before with focused growth and development opportunities
Alcon Careers
See your impact at alcon.com/careers
ATTENTION: Current Alcon Employee/Contingent Worker
If you are currently an active employee/contingent worker at Alcon, please click the appropriate link below to apply on the Internal Career site.
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Skills Required
- Strong operational, communication, organizational, and time-management skills
- Experience working in multicultural and matrix environments within large, geographically dispersed teams
- Analytical mindset
- Digital marketing and problem-solving abilities
- Proficiency in Microsoft Excel, data tools, and visualization platforms such as Power BI or Tableau
- Ability to manage multiple priorities with a simplification mindset
- Ability to collaborate cross-functionally
Alcon Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Alcon and has not been reviewed or approved by Alcon.
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Retirement Support — Retirement benefits are framed as unusually strong, pairing a 401(k) match with an additional employer-funded retirement plan contribution. Stock purchase access and performance bonuses are also positioned as meaningful components of total rewards.
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Healthcare Strength — Health coverage is described as comprehensive across medical, dental, vision, life, disability, and mental health support. Distinctive vision-related perks, including free contact lenses in some cases, reinforce the perceived strength of the health-and-wellness offering.
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Leave & Time Off Breadth — Time-off offerings are characterized as robust, including paid holidays, PTO/vacation, paid sick time, and parental leave. Flexible time off for certain exempt roles and reported year-end shutdown periods further strengthen perceived coverage.
Alcon Insights
What We Do
Alcon helps people see brilliantly. As the global leader in eye care with a heritage spanning more than seven decades, we offer the broadest portfolio of products to enhance sight and improve people’s lives. Our Surgical and Vision Care products touch the lives of more than 260 million people in over 140 countries each year living with conditions like cataracts, glaucoma, retinal diseases and refractive errors. Our more than 20,000 associates are enhancing the quality of life through innovative products, partnerships with eye care professionals and programs that advance access to quality eye care.
