The Role
Administers multi-state leave and accommodation programs, including FMLA, ADA, paid leave, military, parental, and company-sponsored leave. Manages cases from intake through return to work, coordinates with third-party administrators, maintains documentation, ensures regulatory compliance, and supports employees with empathetic communication. Monitors legislative changes, conducts audits, tracks leave data, identifies risks, and contributes to process improvements and related projects.
Summary Generated by Built In
Job Summary & Responsibilities
The Sr. Leave Administrator is responsible for assisting our Optometrists with the administration of all time away/ leaves of absence programs including mandatory state paid leave and disability programs. You will ensure compliance with federal, state, and local regulations while supporting employees through various types of leave.
- Serve as the subject matter expert for leave of absence programs, including FMLA, ADA-related leave and accommodations, state and local paid leave programs, military leave, parental leave, personal leave, and company-sponsored leave programs.
- Provide People First, white-glove service by delivering empathetic, compassionate, and personalized support to Optometrists throughout the leave and time-away process.
- Maintain consistent and proactive communication with Optometrists through phone, video conferencing, email, and other appropriate communication channels to ensure employees feel informed and supported throughout their leave.
- Independently manage a caseload of leave and accommodation requests from initial intake through return to work, ensuring timely communication, documentation, and resolution.
- Partner with the Company's third-party leave administrator to ensure accurate and timely administration of leave requests while serving as the primary internal resource for employees and managers.
- Coordinate all aspects of the leave process, including eligibility determinations, required notices, medical certifications, leave extensions, benefit continuation, return-to-work planning, and case closure.
- Proactively identifies leave-related risks, collaborates with leadership on process improvements and supports complex cases.
- Monitor changes to federal, state, and local leave of absence regulations and proactively support new and upcoming regulations and maintain accurate leave tracking, reporting, case documentation, and audits to ensure compliance and data integrity.
- Perform additional duties, reporting, audits, and projects assigned.
- Bachelor's degree in related field or applicable experience
- 5+ years SME in leave of absence/ multi-state paid leave administration with working knowledge of FMLA, ADA, state and federal leave requirements, and company leave policies.
- Mergers and acquisitions experience a plus
- Proficient with Microsoft Office Suite, HRIS, leave-management systems, and virtual communication platforms.
- Excellent communication, presentation, organization, time management, problem solving, and follow-up skills
- Ability and flexibility to work in a fast-paced environment and to handle confidential and sensitive information with discretion.
- Must have accountability and self-motivation for projects in a remote/hybrid capacity.
$80k - $90k a year
Compensation & BenefitsBenefits: 401(k) with Match, Medical/Dental/Life/STD/LTD, Vision Service Plan, Employee Vision Discount, Program HSA/FSA, PTO, Paid Holidays *Benefits applicable to Full Time Employment only*Skills Required
- Bachelor's degree in a related field or applicable experience
- 5+ years of subject matter expertise in leave of absence and multi-state paid leave administration
- Working knowledge of FMLA, ADA, state and federal leave requirements, and company leave policies
- Mergers and acquisitions experience
- Proficiency with Microsoft Office Suite, HRIS, leave-management systems, and virtual communication platforms
- Excellent communication, presentation, organization, time management, problem-solving, and follow-up skills
- Ability to work in a fast-paced environment and handle confidential and sensitive information with discretion
- Accountability and self-motivation for projects in a remote or hybrid capacity
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The Company
What We Do
AEG Vision is a rapidly growing network of eyecare professionals providing full-scope optometry. The company helps patients take care of their vision and provides solutions for optometric practitioners, offering support for those who wish to continue serving patients or those looking to exit their practice by transferring the complexities of practice management to AEG Vision.
