Sr. Administrative Associate

Job Description

Join our Data Integration & Automation (DI&A) team, a global organization at the forefront of transforming how clinical data, digital technologies, automation, and analytics are leveraged to advance the development of medicines for patients around the world.

As DI&A continues to expand its global footprint and capabilities, we are seeking an exceptional Administrative Associate who thrives in a fast-paced environment and is passionate about enabling leaders, fostering collaboration, and driving organizational excellence.
The Sr. Administrative Associate for the Data Integration & Automation team will be supporting the Executive Directors and their teams.
Primary activities include and are not limited to the following:

• Perform advanced secretarial/clerical/ administrative activities, with a history of high performance on behalf of the Executive Director of GCDI.

• Produces/completes various work assignments requiring analytical ability, independent judgment, creativity, and problem-solving skills.

• Maintaining headcount tracking, supporting the department in hire to retire contact and onboarding and exiting of employees and contractors.

• Calendar scheduling/planning; coordinating and scheduling complex multi-leg and international travel arrangements.

• Concur experience processing:  Expense Reports; Purchase Orders and Payment Requests.

• Communication Skills must be at a level to effectively interact with our company executives and internal/external clients to maintain workflow.

• Coordinates special projects, as assigned from time to time.

• Demonstrated experience with processing of Visas/Passports

• Experience with event planning and coordination.

• Experience with financial and budget tasks.

Education: 

• Required: High School Diploma or Equivalent

• Preferred:  Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification).

Required:

• Minimum of (8) years Administrative Assistant experience.

• Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, AVP or above). 

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices.

• SAP experience processing:  Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP.

• Experience scheduling complex travel arrangements including multi-leg domestic and international travel.

• Experience with financial and budget tasks.

• Demonstrated experience with processing of Visas/Passports. 

• Advanced secretarial/clerical abilities with a history of high performance.

• Documented experience as a strong performer in current and past positions. 

• Ability to handle and prioritize a large number of simultaneous assignments.

• Extraordinary attention to detail.

• Outstanding communication and people skills.

Preferred

• Experience with event planning and coordination. 

#MSJR

Required Skills:

Preferred Skills:

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Relocation:

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Travel Requirements:

Flexible Work Arrangements:

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