The Sr. Administrative Assistant, Research Content, will provide support for:
Executive Vice President Sales, Research Content
Senior Vice President of Sales, Europe, Latin America & Sub-Saharan Africa
Senior Vice President of Publisher Services
This high-level support role will include schedule management, travel arrangement, meeting coordination, and other various administrative tasks to ensure organizational efficiency of the executives it supports. This hybrid position will be in driving distance of Ipswich, Massachusetts to accommodate periodic visits to EBSCO Information Services campus.
What You'll Do
Arrangement and organization of travel plans (hotel, flight, car transportation, itineraries, etc.)
Calendar management via Microsoft Outlook
Expense report administration via SAP Concur
Coordination of onsite meetings (catering, conference room reservations, audio/visual etc.)
Collecting, combining, formatting, and maintaining reports, files, and agendas in Excel and Word in support of Executives and their departments
Additional projects as assigned by Research Content department management
Your Team
You will be welcomed as a member of the Research Content Enablement team, a team of 6 Administrators and Project Managers, as well as members of the wider Research Content teams. Our team enjoys the flexibility and greater work life balance that hybrid work offers. There will be ample resources, tools, training, and support to ensure your success at EIS.
About YouAt least 5 years' experience working in a fast-paced environment with a focus on administrative tasks.
Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint.
Exceptional attention to detail, organizational skills, and follow-through, with a demonstrated ability to manage tasks accurately and meet deadlines.
What Sets You Apart
Strong communication skills and confidence working directly with senior executives, including proactively reaching out and following up as needed.
Ability to manage multiple competing priorities and a wide variety of administrative responsibilities in a fast-paced environment.
Strong initiative, sound judgment, and accountability, with the ability to anticipate needs, work independently, and ensure tasks are completed.
Geographic knowledge of international cities and countries is preferred due to interaction with EBSCO's international sales teams.
Skills Required
- At least 5 years of experience working in a fast-paced environment focused on administrative tasks
- Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
- Exceptional attention to detail, organizational skills, and follow-through
- Ability to manage tasks accurately and meet deadlines
- Strong communication skills and confidence working directly with senior executives
- Ability to manage multiple competing priorities and varied administrative responsibilities in a fast-paced environment
- Strong initiative, sound judgment, accountability, independence, and ability to anticipate needs
- Geographic knowledge of international cities and countries
What We Do
EBSCO Information Services is the leading provider of information resources for institutions including discovery, journal and e-package services, research databases, e-books, digital archives, healthcare resources, corporate resources, readers’ advisory and more. EBSCO serves the research needs of academic institutions, schools and public libraries plus hospitals and medical institutions, corporations and government agencies. We are a stable, growing company and currently hiring across several business units. Please visit our careers website careers.ebsco.com to view the positions we have available company-wide.
