Specifications Coordinator

Are you passionate about the precision and organization behind exceptional architectural projects? As a Specifications Coordinator, you’ll play a key role in shaping the technical foundation of our design work. Working closely with our Specifications Writer, you’ll manage the systems and information that drive high-quality, coordinated project manuals. From collaborating with design teams and consultants to researching building products and formatting complex documents, this role is essential to delivering clear, complete, and accurate construction specifications across our projects.
We offer a robust bonus plan and flexible hours including options to work from home and alternating Fridays off; health, dental, and vision benefits; competitive paid time off, and 401(k) with employer match.  
As a Specifications Coordinator, you will…

• Collaborate with the Specifications Writer to produce and update project specifications.
• Coordinate with design teams to track project schedules and ensure timely preparation and delivery of specifications.
• Collect and organize current drawings and relevant product data, ensuring completeness before specification production begins.
• Perform thorough and efficient research on building products, materials, and systems to support accurate and up-to-date specifications.
• Communicate with product representatives to gather up-to-date technical information and performance criteria.
• Compile and format project manuals and addenda according to firm standards and client or agency requirements.
• Maintain clear and consistent document organization, file naming conventions, and digital archive structures.
• Format specifications documents to align with project requirements.
• Provide formatting resources and support to external consultants contributing to project specifications.

• Associate degree or higher in architecture, construction management, or a related field. An equivalent combination of education and relevant experience will also be considered.
• 2+ years of experience in architectural, engineering, or construction environments, preferably in a documentation or specifications-related role.
• Completion of or eligibility for the Construction Documents Technologist (CDT) certification.
• Working knowledge of construction drawings, building materials, and industry terminology.
• Proficiency with Microsoft Office, with advanced skills in Word and Bluebeam Revu.
• Strong written and verbal communication skills, with the ability to communicate technical information clearly and respectfully across diverse audiences.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.
• Understanding of building codes, sustainability standards (such as LEED or WELL), and construction contract administration practices.

• Familiarity with CSI MasterFormatAbility

Salary Range: $74,600 - $115,500 annually. Compensation and level DOE. Salary range is representative of California and will be adjusted by location.  
Studies have shown that underrepresented individuals like women; LGBTQIA+; and BIPOC, among others, are less likely to apply for jobs unless they believe they meet every single one of the qualifications in a job description or posting. Because we are committed to building a diverse and inclusive organization, we understand the best candidate may come from a non-traditional background to our field of work. We strongly encourage you to apply, even if you don't believe you meet every one of the qualifications described above. Diversity