CASTING COORDINATOR
Description
The ICON Studios Production team is seeking a Casting Coordinator for our Portland Studio. The successful candidate is a well-organized and highly efficient individual who is interested in supporting in E-Commerce casting and beyond. This role will be primarily focused on Kids casting, working with casting projects as needed outside of Kids space.
Duties include:
- Reaching out to agents for packages and creating a spreadsheet with different packages for the Casting Manager to review
- Sending selects to agents to coordinate casting times
- On set morning check ins to ensure smooth and on set model arrival, fielding any questions
- Partner with creative to intake and note casting feedback, making adjustments to future bookings as needed
- Be able to negotiate rates and usage when applicable to support approved budgets
- Assist on in-person castings: creating the schedule, setting up product, creating check in sheets
- Maintaining internal database updated with agency info, sizing, contact info, link to portfolios as well as images and videos from the in-person castings / digital submissions
- Creating spreadsheet with approved models for the season to then be uploaded into internal scheduling platform
- Working with Casting Manager to check model availability and track in internal scheduling platform
- Administrative support for billing, invoicing, and contracts
- Intake and tracking of casting projects where needed
- Anticipating needs of an everchanging e-commerce roster and beyond
- Ensure all vendor studios have the rosters needed to successfully execute productions
- Tracking, coding, and processing daily invoices
- Attend team and organizational meetings as needed
Qualifications / Experience
- Minimum 2 years production and/or casting experience required
- Understanding of digital photography, production studio pace and efficiency
- Flexible and able to adapt to last minute additions to schedules and changes in direction
- Self-motivated, results oriented and well organized
- Able to successfully manage multiple priorities against business goals
- Exceptional verbal and written communication skills
- Exceptional organizational skills
- Proficiency in Airtable preferred
We are committed to fostering a diverse and inclusive environment for all employees and job applicants. We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.
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