Job Summary
The Business Operations & Administration Coordinator, Global Alliance Management will be responsible for comprehensive administrative support to the SVP of the Global Alliance Management, and the whole team.He/She will also be responsible for providing operational project support for the time for timely execution of global strategies. This role will provide project coordination execution, requiring a high level of collaboration within the organization.
Responsibilities / Duties:Administration: Produce, update and provide best practice support on MS documents, databases and other departmental systems to support the work of more senior colleagues. Tasks could include purchasing materials, time and expense recording and similar;
Agenda management: Receiving/relaying telephone messages from internal and external sources, managing the time/interaction the executive has with internal and external sources;
Correspondence: Respond to routine requests using form letters or emails and to more unusual requests by editing templates to create customized responses;
Document Management: Create, organize and maintain files containing the correspondence and records of the Executive and his/her team;
Document Preparation: Prepare routine letters, memorandum, reports and similar documents following detailed instruction. This is likely to involve using the full range of functions within standard office software;
Business Meetings /Business Travel / Trainings / Events Arrangements: Schedule appointments, make arrangements for meetings and conferences, and organize travel plans following detailed instructions to facilitate business meetings - Planning office events, trainings, moves, and assisting with office space planning;
Recruitment support: Organize interviews and related travel of candidates and Organize onboarding of new hires;
Office Organisation Researching vendors for office supplies/equipment and outsourcing services;
Client & Customer Management (Internal & external): Help Executive manage internal client and customer relationships by using relevant sales or client systems / Help manage clients by carrying out standard activities and providing support to others;
Minutes: attend and produce minutes and actions for internal client meetings/teleconferences/client visits and Audits to support PM team and understand full scope requirements to generate all required project documentation materials and ensure delivery to internal functions as required;
Budget invoice management, purchase order, support for team budget / Analyzing and developing office or department budgets;
Contract Management: Carry out simple contract management tasks;
Project Coordination: Support project managers by performing simple tasks / Works under supervision at an elementary level to coordinate projects and/or programs within desired cost, time and quality parameters;
Business acumen: understands fully the department processes and has a general understanding of the business requirements.
Excellent MS Office skills (Word, Excel, PowerPoint)
High level of IT usage: Internet, various travelling tools
Excellent communication skills
High level of Confidentiality - Handling confidential business and personnel information
Able to work under pressure and deal with multiple tasks and demands simultaneously
High level of organization skills
Eye for details
Team player with a high level of proactivity and independency
Solid education level in administration/secretarial fields
Bachelor degree or similar education
>5 years experience in similar role in a multinational environment
Fluency in English and French a must
Skills Required
- Excellent MS Office skills (Word, Excel, PowerPoint)
- High level of IT usage (internet and travel tools)
- Excellent communication skills
- High level of confidentiality handling business and personnel information
- Ability to work under pressure and manage multiple tasks simultaneously
- High level of organization skills
- Strong attention to detail
- Proactive, independent team player
- Solid education in administration/secretarial fields
- Bachelor degree or similar education
- >5 years experience in a similar role in a multinational environment
- Fluency in English and French
What We Do
Fresenius is a global healthcare company headquartered in Germany, dedicated to saving and improving human lives through affordable and innovative healthcare products and high-quality clinical care. The company focuses on three key therapy platforms: (Bio)Pharma, MedTech, and Care Provision, providing system-critical products and services for the treatment of critically and chronically ill patients worldwide.
