Specialist, Accounts Payable

Campbell Oil Company – Accounts Payable Specialist 

Join us as we grow together personally and professionally!  Four generations of family leadership continue to make it our vision to leave people better than we found them.  We are more than an oil company, convenience store or restaurant, we are family!  We are improving the lives of those we touch every day by valuing the customer, caring for our 1000+ team members, and supporting our communities that we are honored to serve. 

Job Summary

The Accounts Payable (AP) Specialist manages the invoice-to-pay cycle, maintains vendor relationships, and ensures financial accuracy and compliance. The role requires strong attention to detail, analytical skills, and the ability to work efficiently in high-volume environments. This role plays a critical part in maintaining the financial integrity of the organization while fostering positive relationships with vendors and internal stakeholders.

Benefits Overview

• Family-first atmosphere 
• Benefits to fit your needs: Medical, Dental, Vision, Life, Disability 
• Competitive Total Compensation Plans with 401k Match 
• Paid Time Off in Your First Year 
• Team-First Environment 
• Paid Gym Memberships 
• Remote Work in Select Roles 
• Monthly Teambuilding Exercises 
• Everyday Pay if Needed 
• Flexible Schedules to Attend Family Events 
• Professional Training 
• Advancement Opportunities 
• Leadership Training 

Key Responsibilities

• Invoice Processing: Review, verify, and process invoices for payment in accordance with company policies and procedures. Ensure accuracy in coding and approval workflows. 

• Payment Management: Prepare and execute payment runs, including checks, ACH transfers, and electronic payments while adhering to payment terms and schedules. 

• Vendor Relations: Serve as the primary point of contact for vendor inquiries related to invoices, payments, and account discrepancies. Resolve issues promptly and professionally while maintaining strong relationships. 

• Reconciliation: Support monthly reconciliations of accounts payable transactions, month-end closing activities, including accruals and ledger reconciliation, and supplier statements ensuring all transactions are accurately recorded, and discrepancies are addressed. 

• Record Keeping: Maintain accurate records of all accounts payable transactions, including invoices, payment documentation, master data, and vendor files/communications. 

• Reporting: Generate reports on accounts payable activity, aging reports, and cash flow forecasts to assist in financial planning and decision-making. 

• Compliance: Ensure compliance with relevant financial regulations and company policies, maintaining appropriate documentation for audits. 

• Process Improvement: Identify opportunities for process improvements within the accounts payable function to enhance efficiency and accuracy. 

Skills

• Proficiency in accounting software, Microsoft Office Suite (especially Excel), and AP automation tools, and the ability to learn an enterprise resource planning (“ERP”) application. 

• Strong understanding of general ledger and AP processes.  

• Knowledge of tax rules, internal controls, and GAAP.  

• Experience with AP automation tools and invoice processing platforms. 

• Excellent attention to detail and accuracy in data entry. 

• Strong organizational and time management skills, with the ability to prioritize tasks. 

• Effective communication and interpersonal skills for vendor and team interactions. 

• Ability to troubleshoot invoice discrepancies. 

• Identify process bottlenecks and recommend improvements.

• Clear communication with vendors and internal teams. 

• Ability to maintain professionalism under pressure. 

#mmhp

• Bachelor's degree in Accounting, Finance, or Business Administration preferred.
• 1-3 years of experience in Accounts Payable or related finance roles.
• Demonstrated accuracy in high-volume invoice processing.

Physical Demands

• Ability to sit for extended periods while working at a desk or computer
• Manual dexterity for typing and using office equipment
• Occasional lifting of up to 20 pounds for office supplies or materials.

Work Environment

• The Accounts Payable Specialist will work in an office setting.