Specialist - Academic Affairs

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Job Title:  

Agency:

Gwinnett Technical College

Job Requisition ID:

Shift:

Compensation Details:

Job Description:

This job is a full time, benefited, FLSA non-exempt position in the Academic Affairs Division that reports to the Manager of Academic Systems and Procedures. – Executive Director, Academic Affairs

Schedule - 40-hours per week, on campus, at the Alpharetta- North Fulton campus; Monday through Thursday  8:00AM – 5:00PM and Friday 8:00AM – 4:00PM; May occasionally work at the Lawrenceville Campus

Minimum Qualifications (Job Code 11127 Category 1):

Associate’s degree and three( 3) years of work-related experience 

Preferred Qualifications:  

In addition to the minimum qualifications, Bachelor’s degree from a regional accredited institution; Computer proficiency (Word, Excel and PowerPoint required); self-starter, excellent verbal and written communication skills; ability to work under pressure in an empathetic and professional manner; ability to multi-task, problem solve, and maintain effective relationships with multi-level personnel and customers; proficiency in BANNER and Microsoft Office applications, ability to exhibit professional customer service skills.

Job Description Summary:

Under general supervision of senior management, performs advanced and diversified secretarial/clerical duties requiring broad and comprehensive experience, skill and knowledge of organization policies and procedures in support of the department. Completes administrative tasks and special projects as requested not limited to the areas of personnel, budgeting and management of records. May provide assistance in purchasing and accounting tasks. May be cross-trained in various assignments related to the operation of the department. 

Duties/Responsibilities: 

Percentage of Time: 

• Perform general office procedures to include processing of mail, answering of telephone, use copier, and procedures that lead to efficiency and effectiveness of the office (5%) 
• Assist in providing a variety of administrative and clerical support functions to facilitate the work flow of the Academic Affairs office (5%) 
• Coordinates with program directors to process course schedule for each term, rooms & faculty assignments.  Completes faculty & staff onboard processing in Banner. Completes LOA’s for adjunct faculty and ACA report for HR (60%) 
• Manages updates of supporting documents for faculty and staff and other projects as assigned. (10%)
• Assist student, faculty, & staff policy and procedure inquires. Assist with student/staff registration issues. (20%)

Physical Demands: 

 Frequency 

(N)Never, (O)Occasionally or (C)Constantly 

• Requires operation, access, or control of financial resources.  (O)Occasionally or (C)Constantly 
• Requires having a P-Card. (O) for processing LOA’s 
• Driving is a responsibility of this position. (N) 
• This position will have direct interaction or care of children under the age of 18 or direct patient care.  (N)
• This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).(N)
• This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. (O) access to faculty data sheets  - maybe this should be moved to the security access line 
• Constantly 
• This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. (C) 
• This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. (N) 
• This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. (O) 
• This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. (C) 
• Operating motor vehicles or heavy equipment with or without reasonable accommodation. (N) 
• Noisy environments. (N) 
• Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation. (O) 
• Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. (O) 
• Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. (O) 
• Work in outdoor elements such as precipitation and wind.(N) 
• Assessing the accuracy, neatness and thoroughness of the work assigned. (N) 

Applications are reviewed on a rolling basis, and Human Resources may begin scheduling interviews as applications are received. This position will remain open until a successful candidate has been selected and hired. Applicants are encouraged to apply as early as possible, as the interview process may begin before all applications are reviewed. Only candidates selected for further consideration will be contacted for an interview. Submission of an application does not guarantee an interview.

As set forth in its student catalog, Gwinnett Technical College complies with the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law. The following person has been designated to manage inquiries regarding the non-discrimination policies: Lisa Richardson, Title IX, and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building 100/A, Room 515, Lawrenceville, GA 30043, 678-226-6691, [email protected]. 

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.