Special Events Supervisor

Description

Position Description:

Join our dynamic team at the Pablo Center, where our Special Events team is committed to delivering exceptional experiences. Our goal is to create memorable events that leave a lasting impression.

We are seeking a detail-oriented and proactive Special Events Supervisor to help support our events team in executing flawless events. The main goal of this position is to be the point of contact for special events and remain visible and available to the event host during the entirety of the event. This position will support attendee and client experience and retention, helping them to derive the best value from the event. The ideal candidate will thrive in a fast-paced environment, adapt to changes and possess excellent organizational and communication skills.  

Job Type: 

Part Time (up to 30 hours a week) Evening and Weekend Availability Required

Responsibilities:

· Assist in coordinating logistics for events, including setup and breakdown.

· Provide on-site support during events to ensure smooth execution.

· Communicate effectively with team members and clients.

· Assist in administrative tasks related to event planning.

· Meet group coordinator/client prior to functions or day of event, make introductions and ensure that all arrangements are agreeable.

· Manage all pre and post event checklists and file them accordingly.

· Document any issues from events and report them to supervisor within a 24-hour time frame.

· Demonstrate exemplary hospitality while working with clients and vendors and guests.

· Perform routine security checks of all spaces on site and ensure doors are secured following events.

· Follow all company and safety and security policies and procedures.

· Maintain all spaces throughout the event to ensure it is the best possible shape for presentation – communicate with custodial staff as necessary.

· Stand, sit, or walk for an extended period or for an entire work shift.

Qualifications:

· Previous experience in event coordination a plus

· Excellent organizational and multitasking abilities

· Strong communication and interpersonal skills

· Proficient in Microsoft Office and event related technology 

· Ability to handle multiple tasks and prioritize goals

· Ability to make quick decisions for the better of the client and the Pablo Center

· Ability to work flexible hours, including evenings and weekends

Salary:

· Starting Wage: $17.00 – can vary depending on experience

*Position is open until filled – looking to start someone as soon as possible*

As a unit within Pablo Center, this position is responsible for upholding Pablo Center’s mission, vision and values through dedicated job performance and service excellence with a commitment to holistic staff development. This position also creates and maintains an inclusive environment free of bias while leading and communicating in ways that champion equity, diversity, and inclusivity and meet the needs of an active and diverse arts community.