Special Education Compliance Manager

Position Overview:  The Compliance Coordinator is an essential member of Mundo Verde’s network-level special education team and is responsible for Mundo Verde’s effective coordination and full compliance with the special education timelines stipulated by IDEA, DCMR Chapter 30 and Section 504 of Americans With Disabilities Act. This network-level role reports to the Senior Director of Student Success. In collaboration with APs of Student Success at each campus, this role will coordinate the scheduling of Multi-Disciplinary Teams (MDT) for Analyzing Existing Data (AED) meetings, eligibility meetings, annual Individualized Education Program (IEP) meetings, and other required meetings under IDEA. The Compliance Coordinator will ensure Letters of Invitation (LOIs), Prior Written Notice (PWN), evaluations, and draft IEP documents are shared with families in advance of meetings and ensure all paperwork is appropriately documented in Special Programs. 

Key Responsibilities: 

• Maintenance of Records
  • Maintains a continually updated database of students with active IEPs and 504s, along with service hours and levels, due dates, respective case managers, and other relevant program management data
  • Ensures that Special Programs is continually updated based upon OSSE guidance (progress report periods, calendar updates, etc.)
  • Ensures all Prior Written Notice (PWNs) are generated and shared with families and documented in Special Programs in a timely manner
  • Collaborates with the data team to provide up-to-date reports on required individual student accommodations for test administration purposes 
  • Provides reports to supervisors on a regular basis regarding service logs and related service delivery
  • Develops and maintains trackers for monitoring initial service delivery for early childhood including the completion of Child Outcome Surveys
  • Supports special education teachers establishing deadlines for special education progress reports and collaborating with data team to prepare mail merge
  • Provides support for Extended School Year (ESY) including OSSE data submission, attendance reports, and timely and accurate transportation requests
  • Manages transportation requests with families and OSSE
• Scheduling and Follow-Up
  • Communicates with families and case managers well in advance to schedule IEP meetings at a mutually convenient time and in compliance with IDEA timelines
  • Sends Letters of Invitation (LOIs) to families in advance of all meetings
  • Creates virtual meeting rooms and arranges for language interpretation as necessary
  • Maintains a year-long calendar of IEP meetings that is shared with campus-based teams and case managers
  • Coordination with evaluators to ensure evaluations are completed in a timely manner, including but not limited to receiving consent to evaluate forms, scheduling assessments, and scheduling evaluators to be in attendance at eligibility meetings
• Compliance and Equity
  • In collaboration with the Senior Director of Student Success and APs of Student Success at each campus, ensures that Mundo Verde meets its legal obligations of timeliness and accuracy with regards to special education and completion of tasks as required by OSSE, including but not limited to Child Count and IDEA monitoring
  • Remains up to date on charter-sector, state and federal policies related to special education, early intervention processes, and multilingual students.
  • Demonstrates cultural competence and exceptional organization and communication skills in a diverse environment.
  • Supports Senior Director of Student Success with obtaining signed medicaid consent forms, maintenance of Medicaid service logs, Random Moment in Time Surveys (RMTS) audits, provider licensure, & other related documentation
• Stakeholder Engagement 
  • In accordance with the law and Mundo Verde’s policies, provides requested documentation to families and campus-based staff, including IEPs, Psychological Reports, etc. 
  • In support with Senior Director of Student Success, train case managers, related service providers, and other necessary staff in Special Programs 
  • Support occasional family information sessions on special-education rights, evaluation processes, access to supports, and parenting skills.
• Support School Events
  • Expected to attend (when relevant) and support pre-planned evening events throughout the year such as Expo, family visits, celebrations of art and learning, etc. as needed
  • Expected to attend at least one family event a year such as orientation, prospective parent info sessions, family potlucks, etc.

Successful Traits:  

• Student-Centered Mindset
  Demonstrates a deep commitment to supporting every student’s academic growth and overall well-being.
• Collaboration and Teamwork
  Builds positive relationships with colleagues, contributes to a supportive team culture, and works effectively with staff and families.
• Cultural Responsiveness
  Values and respects the diverse backgrounds of colleagues, students and families and fosters an inclusive learning and work environment.
• Adaptability and Problem-Solving
  Responds effectively to changing needs in a dynamic school environment and approaches challenges with a solutions-oriented mindset.
• Growth Mindset
  Demonstrates openness to feedback, continuous learning, and professional development to improve practice.

  Employee Benefits & Culture:

  Mundo Verde cares for and values our phenomenal staff and provides the following:  

• A competitive salary and comprehensive benefits package that includes medical, dental, vision, short/long-term and life insurance, employer contributions to a 401(k), a transportation stipend, and paid time off (28 days of PTO: 8 Sick, 20 Personal), and holidays scheduled in the school calendar. 
• A community that uplifts the voices, stories, languages, and backgrounds of each student, family and staff member 
• An opportunity to develop compassionate global stewards and lifelong biliterate learners
• Colleagues who are devoted to their practice, their students, to each other, and the school mission
• A leadership team that invests in your growth through meaningful feedback, coaching, and dedication to professional development
• A supportive, inclusive work environment that values staff voice and well‑being
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  Terms of Employment:  

• Schedule: Full-time, 8-hour workday 
• Location: Network-based role, working across the organization
• Supervision: This position does not have any direct reports 
• Position Type: This is a full-time, 12-month salaried non-exempt position, which is eligible for overtime pay under the provisions of the Fair Labor Standards Act
• Pre‑Employment Requirements:  Employment is contingent upon a TB test, fingerprinting, and a successful background check
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  Equal Employment Opportunity Employer

   

  MVBPCS is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, credit information, family responsibilities, genetic information, personal appearance, political affiliation, marital status, matriculation, homeless status, status as a victim of domestic violence, sexual offense, or stalking, or on any other basis prohibited by applicable law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

  Employees and applicants who believe they have been subjected to unlawful discrimination should file a complaint with Mundo Verde at [email protected] or they may share their concerns with any manager.

  Individuals who believe they have been subjected to unlawful discrimination on the basis of sex may file a complaint with Mundo Verde’s Title IX Coordinator:

  Erin K. Pitts, Chief of People and Culture

  Phone: (202) 750-7060

  E-mail: [email protected]

  Mail: Mundo Verde Bilingual Public Charter School, 30 P Street NW, WDC 20001

  Retaliation against any individual who files a complaint or participates in an investigation is strictly prohibited.

Required Qualifications:

• Qualifications
  • Candidates must have a bachelor’s degree (or equivalent combination of education, training, and experience) in Special Education or related field.
  • Minimum of 2 years prior experience in classroom-, campus- or sector-level special education case management and compliance required. 
  • Demonstrated ability to work collaboratively and effectively with a diverse stakeholder group required.
  • Previous leadership experience is beneficial.
  • Advanced, native or intermediate proficiency in Spanish is strongly preferred.
  • Teaching experience with special student populations and valid teaching or other educational certification preferred.