Site Administrator

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

• Personalised career progression plans to help you achieve your goals
• Join a business with an excellent safety record as well as robust systems and process's
• Competitive salary in line with experience + Acciona Bonus Incentive Scheme

The Site Administrator will provide general administrative support and is responsible for coordination and organisation of the Alkimos Seawater Alliance project office. This position ensures that the day-to-day operations are well organised and are efficient in accordance with relevant policies and procedures.

The Project
The project includes the design, construction, operation and maintenance of the plant with first production in 2028. Works include marine works and tunnels, seawater intake system, a seawater reverse osmosis desalination plant, groundwater system, drinking water storage and pump system, supported by civil, electrical and bulk earthworks.

Key Accountabilities

• Serve as the primary contact for internal and external stakeholders, including welcoming and directing visitors
• Maintain office environment by organizing meeting rooms, common areas, and coordinating maintenance needs
• Coordinate logistics such as couriers, catering for meetings and events, and participate in emergency management
• Handle administrative tasks including stationery orders, printing, laminating, and preparation of communication materials
• Support project communications by drafting and distributing updates, recording meeting minutes, and managing swipe access cards
• Provide travel and financial support including booking flights and accommodation, credit card reconciliations, and relief for the Alliance Manager’s personal assistant during leave
• Oversee kitchen operations, ensuring cleanliness, and coffee machine maintenance
• Manage office supplies and contracted services, including kitchen stock, cleaners, plants, and storage areas

• Strong administrative and organizational skills to manage office operations, supplies, and maintenance efficiently.
• Excellent communication and interpersonal abilities for serving as the primary contact for internal and external stakeholders and managing team communications.
• Attention to detail and accuracy in tasks such as preparing meeting minutes, handling credit card reconciliations, and maintaining registers (e.g., swipe access cards).
• Proficiency in office coordination tasks, including booking travel, organizing catering, and supporting events and meetings.
• Ability to work independently and provide support to senior management and personal assistants, ensuring smooth day-to-day operations.

What we offer 

At ACCIONA, we offer a dynamic and challenging work environment where our employees can grow and develop their careers. We provide opportunities for professional development, and our team members are encouraged to bring new ideas and approaches to their work. Our company is dedicated to fostering a culture of inclusiveness and respect where every employee feels valued and supported.