Site Administrative Assistant

The Organo Group leverages the technologies it has cultivated through long experience with water treatment to contribute to the industries that create the future, and to the development of societal infrastructure. Water is a precious asset, shared by all life forms on the planet. It has been Organo's central theme throughout its history, and the company continues to pursue a deeper understanding of water and to nurture water-related technologies. Organo brings the powerful benefits of this life-sustaining resource to the development of societal infrastructure, to leading-edge industry, and to daily life.

For more information on Organo USA, please visit https://www.organo.co.jp/english/.

Position Charter

The Site Administrative Assistant is responsible for the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This position is classified as full-time and non-exempt under the Fair Labor Standards Act (FLSA).

Reporting Relationships

The Site Administrative Assistant reports to the Solution and Maintenance Operations Manager.

Major Duties and Responsibilities

• Work closely with the Administrative Office Manager to address and resolve administrative inquiries.
• Acting as a first point of TSMC site contact for employees, clients and visitors.
• Answering phone calls, responding to emails and directing inquiries to the right person.
• Greeting visitors, arranging access and preparing meeting rooms.
• Organizing filing systems and updating digital or paper records.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Support the application process for site access at TSMC, including visitor badge reservations, white badge applications, and red badge applications.
• Attend bi-weekly TSMC site administration meetings and share meeting minutes and relevant information with stakeholders.
• Responds to and resolves administrative inquiries and questions.
• Maintains TSMC site office supplies and coordinates maintenance of office equipment.
• Manage on-site safety equipment (e.g., safety glasses, helmets, safety vests) and field tools (e.g., general hand tools, portable pH meters, portable conductivity meters).
• Arrange incoming/outgoing packages.
• Performs other related duties as assigned.
• The primary work location will be the trailer house at TSMC site.

Education

• High school diploma or equivalent or higher
• One to three years of experience in an administrative role.

Skills and Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Strong organizational skills, time management, attention to detail, and the ability to multitask in a fast-paced environment.
• Strong attention to detail with the ability to accurately capture and document verbal information communicated by phone or in person.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Work independently with minimal supervision, take initiative, and exercise sound judgment.
• Able to support/assist urgent issues after working hours if need it.
• Traveling between sites or errands requires a valid driver's license.

Physical Requirements

This is primarily a sedentary job that requires:

• Mobility & Posture: Ability to remain in a stationary position (sitting or standing) for prolonged periods, with occasional movement within the office to access files, equipment, or attend meetings.
• Manual Dexterity: Frequent use of hands and fingers for typing, writing, operating office equipment (e.g., computer, phone, copier, scanner).
• Vision: Ability to read printed materials and view information on a computer screen for extended periods, with or without corrective lenses.
• Hearing & Speech: Ability to hear and respond to verbal communication in person and via telephone or virtual platforms; clear speech for effective communication.
• Environmental Conditions: Work is performed in a climate-controlled office environment with moderate noise levels from office equipment and conversations.
• Lifting & Carrying: Ability to lift, carry, and move office supplies or equipment weighing up to 30 lbs. occasionally.
• Reaching & Bending: Occasional reaching above shoulder level, bending, or stooping to retrieve or store materials.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. This includes modifications to physical requirements, work environment, or job duties, as appropriate and in accordance with applicable laws.

Organo USA, Inc. is an Equal Opportunity Employer M/F/Disabled/Veterans