SHE and Production Administrator

Job Description

Support site SHE systems, legal compliance, inspections, risk control, incident reporting, training, document control and stores administration. Ensure accurate stock control, safe stores management, production administration and audit-ready records. This position is based in the Safety, Health, and Environmental/Production department.

Main Responsibilities:

SHE, Environmental and Compliance

• Maintain audit-ready SHE files, registers, statistics and records covering inspections, training, appointments, contractors, incidents, audits, PPE, medical surveillance and compliance.
• Assist in updating policies, procedures, risk assessments, safe work instructions and corrective-action trackers; prepare committee agendas, minutes and reports; and follow up on actions.
• Assist in conducting inspections, walkabouts, audits, hazard identification and risk assessments; monitor legal, procedural and safe-work compliance.
• Assist in incident and near-miss investigations, corrective actions, inductions, toolbox talks, refresher training, emergency drills and awareness activities.
• Training records: monitor employee participation, maintain training records and track certifications to ensure they remain valid and up to date.
• Assist in environmental inspections, waste controls, spill readiness, incident follow-up, recycling, hazardous-substance storage and responsible disposal.
• Escalate serious hazards, repeat non-conformances, unsafe practices, missing records and uncontrolled risks.
• Maintain confidentiality, inspection and audit documentation, and support continuous improvement.

Stores

• Manage stock receiving, issuing, labelling, recording, safe storage, bin cards, registers, reorder levels and monthly counts.
• Control PPE, stationery, welfare items, tools, chemicals, consumables, delivery notes and goods-received documents.
• Monitor shortages, discrepancies, damaged or expired stock, storage safety and housekeeping.
• Track orders and invoices and assist procurement or finance with reconciliations.

Production and Administration

• Capture international Agri Technovation stocktake data, batch cards and delivery notes accurately and completely.
• Maintain Quality Smart Sheets and tracking, file LPOs, and compare them with batches produced and litres delivered.
• Check transport invoices against delivery dates and records.
• Prepare laboratory samples and forms, send analysis requests, follow up on turnaround times and check related invoices.
• Assist with leave forms, timesheets, build-time records, office supplies and employee administration.
• Perform other reasonable duties assigned by management.

Skills and Capabilities:

• Detail-oriented with accurate recordkeeping and strong follow-up.
• Clear communication with employees, supervisors, contractors and management.
• Practical problem-solving, willingness to learn and ability to work independently.
• Integrity, reliability, accountability and confidence to raise safety concerns respectfully.
• Ability to manage multiple tasks, deadlines, housekeeping, stock control and safe storage.

Minimum Requirements:

Qualifications

• Grade 12/Matric
  

Experience

• OHS, Environmental Management, SHEQ or related studies are advantageous.
• SAMTRAC, HIRA, incident investigation, first aid, firefighting or similar SHE training is advantageous.
• SHE, administration, stores, stock control, manufacturing or production experience is advantageous.
  

Other Specific Requirements

• Computer literacy in Word, Excel, Outlook and recordkeeping systems.
• Basic knowledge of SHE controls, PPE, housekeeping and stock control.
• Driver’s license advantageous
  

Working Conditions:

• Site-based, covering offices, production areas, stores, warehouses and external operational areas.
• May require overtime, stock counts, emergency support, audits and inspections.
• Must be physically able to inspect areas, verify stock and identify unsafe conditions.