The Role
Administer Entrata and related property management systems across managed properties. Configure settings, templates, workflows, permissions, and integrations; troubleshoot issues; maintain data integrity; optimize processes; and coordinate with vendors. Develop training programs, user guides, SOPs, and reference materials while providing Tier 1 technical support. The role supports multi-site property operations and requires occasional travel for audits, training, and onboarding.
Summary Generated by Built In
About the Role
We are seeking a detail-oriented and tech-savvy Sr. Systems Specialist to join our property management team. In this role, you will serve as the primary administrator and subject matter expert for our property management technology stack, with a strong focus on Entrata. You will be responsible for system configuration, user support, data integrity, process optimization, and cross-departmental training to ensure our platforms operate at peak efficiency.Key Responsibilities
Entrata Administration
Training & Support
Required
Work Environment
This position requires occasional travel to managed properties for system audits, training, and onboarding. A hybrid schedule may be available following the onboarding period.
We are seeking a detail-oriented and tech-savvy Sr. Systems Specialist to join our property management team. In this role, you will serve as the primary administrator and subject matter expert for our property management technology stack, with a strong focus on Entrata. You will be responsible for system configuration, user support, data integrity, process optimization, and cross-departmental training to ensure our platforms operate at peak efficiency.Key Responsibilities
Entrata Administration
- Serve as a system administrator for the Entrata platform across all managed properties
- Configure and maintain property settings, unit/lease templates, workflows, and user permissions
- Manage integrations between Entrata and third-party platforms (e.g., ILS, screening, payment processors)
- Troubleshoot system issues and coordinate resolution with Entrata support
- Administer and support additional tools in the technology stack, which may include:
- Yardi
- Various Other Systems
Training & Support
- Develop and deliver system training programs for onsite and corporate staff
- Create and maintain user guides, SOPs, and quick-reference documentation
- Provide ongoing technical support and serve as a Tier 1 for staff
Required
- 2+ years of experience in property management systems administration
- Hands-on experience with Entrata
- Proficiency in Microsoft Excel and Microsoft 365 suite
- Strong analytical, problem-solving, and organizational skills
- Excellent written and verbal communication skills
- Ability to train non-technical users with patience and clarity
- Experience with additional PMS platforms (Yardi, RealPage, AppFolio)
- Familiarity with SQL, data querying, or reporting tools (Power BI, Tableau)
- Experience supporting multi-site or large-scale residential property portfolios
- Knowledge of Fair Housing regulations and property management best practices
- Entrata certification or formal training credentials
Work Environment
This position requires occasional travel to managed properties for system audits, training, and onboarding. A hybrid schedule may be available following the onboarding period.
Skills Required
- 2+ years of experience in property management systems administration
- Hands-on experience with Entrata
- Proficiency in Microsoft Excel and Microsoft 365
- Strong analytical, problem-solving, and organizational skills
- Excellent written and verbal communication skills
- Ability to train non-technical users with patience and clarity
- Experience with Yardi, RealPage, or AppFolio
- Familiarity with SQL, data querying, Power BI, or Tableau
- Experience supporting multi-site or large-scale residential property portfolios
- Knowledge of Fair Housing regulations and property management best practices
- Entrata certification or formal training credentials
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The Company
What We Do
Gallery Residential is a property management firm specializing in delivering five-star hospitality to multifamily apartment communities and single-family build-to-rent neighborhoods, focusing on the resident journey and operational excellence.
