Senior Proposals Specialist

Responsibilities include workload planning and prioritization of marketing and business development support personnel in conducting research and intelligence gathering for potential pursuits; development of strategy for proposals and interviews; as well as writing and producing statements of qualifications, proposals, and interview presentations. The optimal candidate will have superior management and organizational skills, effectiveness in collaborating with business development leadership, technical experts, and federal contracts management personnel as well as knowledge and experience with capture and management of major indefinite quantity / indefinite delivery contracts. Additional skills of importance include data management, excellent writing capabilities, a strong design sensibility, and the ability to structure complex information and content into effective storytelling, regardless of the medium.

The position requires team collaboration, hands on attention to details, creativity, strategic thinking, and the ability to deliver high quality work products in a fast paced, deadline driven environment.

Your Key Responsibilities

• Assist the Director of Business Development with cross-leveling of resources, organization, and prioritization of foreseeable/projected and day-to-day capture, pursuit, and proposal workload
• Assist Client and Practice Leads, contracts management, and marketing specialists, with organization of data, development of presentations, graphics, and compelling text for statements of qualifications, RFIs, and account planning and reporting
• Lead and collaborate with capture leads, pursuit managers, and marketing specialists 
• Be a key player in capture and pursuit development, overseeing consistency of messaging and delivery across Client Working Groups and Accounts
• Collect and build on lessons learned to improve the team’s responsiveness and win rates over time
• Assist with Deltek Capture Management opportunities data entry and management and associated reporting
• Support and, as necessary, lead proposal development to include: 
  • Define proposal structure and organization per RFP/RFQ instructions to develop responsive writing outlines, input requirements, and templates
  • Be a full participant in the writing of project descriptions, personnel qualifications, description of management planning and quality control measures and other components of a typical RFQ/RFP
  • Coordinate development of and communicate schedules for proposal completion
  • Fully understand RFP/RFQ instructions as to all supplemental forms/requirements that must be completed
  • Support development of subcontractor teaming agreements and relationships
  • Craft and organize data calls to subcontractors
  • Track and communicate RFQ/RFP amendments with proposal writing team
  • Edit and rewrite proposal sections to achieve a concise, coherent message

Your Capabilities and Credentials

• Strong organizational skills and the ability to prioritize and self-schedule
• Must be deadline oriented
• Must be articulate and exhibit high energy, enthusiasm, positive attitude, and confidence
• Ability to work and communicate effectively with diverse technical staff and teaming partners
• Strong sense of teamwork and collaborative document development
• Ability to give clear, concise directions and organize large volumes of information
• Strong commitment to quality and ongoing process improvement
• Strong proficiency in writing, editing, proofreading, and layout skills
• Proficiency in use and application of Microsoft Office applications. Adobe InDesign, Adobe Photoshop, and Deltek Capture Management a plus
• Ability to manage multiple concurrent proposal assignments
• Exceptional written and verbal communication and collaboration skills
• Strong interpersonal and customer service skills
• Demonstrated ability to communicate and interact effectively with all levels of personnel, including Principals, management staff, and support staff

Education and Experience

• Bachelor’s degree in English/Communications/Journalism/Marketing preferred
• Minimum of 15 years of relevant professional experience writing proposals in response to DOD/federal government RFQ/RFPs in the architecture/engineering and environmental consulting services industry
• Experience in strategic proposal management and production (up-front planning, win strategy development, proposal design, and review teams) in a fast-paced environment
• Experience managing teams of people with demonstrated ability to coach, mentor, and provide constructive criticism in a team setting as well as one-on-one

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Grounded in safety, quality, and ethics, our experts lead their fields with dedication, a creative spirit, and a vision for growth. We draw from more than 20 technical specialties worldwide and are devoted to fostering a community of diverse talents, backgrounds, and expertise. Here, you can apply your passion and collaborate with top environmental professionals on work that’s vital to our clients and the communities they serve.

Join a team that’s naturally committed to the environment.