Senior Project Specialist

Our mission to positively impact people's lives every day in every home around the world allows our employees to be thinkers and tinkerers, designers and doers, creators and number crunchers, makers of things they love. 

Position Overview:

The Senior Project Specialist manages and organizes various functions within Corporate Services Department to support SharkNinja Facilities. This includes accounts payable (AP), budget management, reconciliation of accounts, purchase order processing, legal document handling, capital expenditure planning, and collaboration with Finance. It also includes a wide array of administrative functions to support the Headquarters and other SN sites. The ideal candidate will have strong organizational skills, a keen eye for detail, and the ability to communicate effectively across departments and with external vendors. This role is essential in ensuring the smooth operation of our corporate services, with a focus on financial management, vendor relations, and legal document processing.

Here are some of the EXCITING things you’ll get to do:

Financial and Administrative Responsibilities:

• Accounts Payable (AP) Management: Oversee the AP function within Corporate Services, cutting purchase orders, processing invoices, and ensuring timely payments, working closely with corporate Finance and AP functions. This includes new vendor setup in internal systems to ensure seamless integration and smooth operational workflows.
• Budget Submittals and Tracking: In conjunction with Corporate Services team and Finance, prepare and submit annual capital and operating budgets, monitor expenditures, and track budget performance throughout the year to ensure alignment with financial goals. This includes submitting and tracking annual accruals.
• Operating Expense Review: Participate in monthly operating expense review with Finance and ensure documentation is correct.
• Audit Support: Gather data from various landlords and other stakeholders to support required audits.

 Facility Administrative Support

• HQ New Hire Space assignments: Work with onboarding documentation, Facilities team, EA and IT and assign seating to new hires.  
• Liaison with SN sites: Develop and maintain relationships with worldwide sites for interchange of information required to support corporate objectives and programs. This includes working with sites and project managers on the Corporate Branding program in our Facilities.
• Legal Document Processing: Manage the processing and tracking of legal documents, including lease agreements and other corporate contracts.
• Lease Agreement Management: Handle the filing and distribution of lease documents.
• Annual Report: Gather site data in conjunction with Sustainability and submit annually.
• Corporate Communications: Prepare and distribute timely corporate communications, ensuring clarity and consistency in messaging for HQ site.
• Vendor Liaison: Act as the primary point of contact for specific vendors, managing relationships, negotiating terms, and ensuring the timely delivery of services.
• HQ Café- Act as Primary liaison with the café, working with them on weekly schedule, provide weekly occupancy information, address complaints, discuss, pricing, catering events. Schedule and lead monthly financial review.
• HQ Fitness Center: In conjunction with Total Rewards, work with Fitness Center management on budget and operational related issues.
• Spreadsheets, Dashboards and PowerPoints: Ability to create, maintain, and build spreadsheets, dashboards and PowerPoint presentations is necessary for tracking, reporting, and analyzing key metrics.
• General Administrative Support- Assist in departmental organization, filing compliance, scheduling of large meetings, setting up tours as requested.

Basic Qualifications:

• Bachelor’s degree in a related field.
• Minimum of 8 years of experience in corporate services management, with a focus on AP, budget management, and legal document processing.
• Strong understanding of financial management principles, including budget tracking, account reconciliation, and capital expenditure planning.
• Proficient in Microsoft Office Suite, Excel, Word and PowerPoint.
• Ability to create, maintain, and build spreadsheets and dashboards is necessary.
• Expertise in Coupa is a plus.
• Excellent organizational and multitasking skills, with a strong attention to detail.
• Exceptional communication skills, both written and verbal, with the ability to liaise effectively with vendors and internal teams.
• Experience in managing vendor relationships and contracts.
• Knowledge of lease agreements and legal documentation processes.

Growth Mindsets:

• Experience seeking out learning opportunities for yourself
• Ability to adapt to new environments
• Relying on your resilience and influential ability, partner with internal colleagues cross-functionally, and with global teams, to liberate thinking and drive outcomes.