The Role
Own end-to-end U.S. payroll processing, contractor payments, EOR payroll support, multi-state compliance, deductions, reconciliations, audits, and year-end W-2/1099 activities. Maintain accurate payroll data in Rippling, resolve discrepancies, answer employee questions, and improve payroll controls and procedures. This is a hands-on individual contributor role requiring independent administration of U.S. payroll and close collaboration with Finance, HR, Accounting, employees, and external payroll partners.
Summary Generated by Built In
Senior Payroll Specialist
Location: Remote (LATAM) - must maintain at least 5 hours of daily overlap with U.S. Pacific Time business hours
Compensation: $30,000–$40,000 USD annually
Reports to: VP of Finance
Team: Finance
About TubeScience
TubeScience is a performance-driven creative and media company that helps brands create, test, and scale high-performing video advertising.
We operate in a fast-moving, highly collaborative environment where accuracy, ownership, and thoughtful service matter.
We’re looking for an experienced payroll professional to own U.S. payroll, contractor payments, and Employer of Record (EOR) payroll support across the company.
This is a hands-on individual contributor role for someone who can independently run payroll, solve complex issues, and maintain reliable processes and controls.
The Role
You’ll own the day-to-day execution and administration of payroll and contractor payments, partnering closely with Finance, HR, Accounting, employees, and external payroll partners.
Success in this role means our people are paid accurately and on time, payroll data remains clean, discrepancies are resolved quickly, and our processes stay compliant and audit-ready as the company grows.
What You’ll Do
Location: Remote (LATAM) - must maintain at least 5 hours of daily overlap with U.S. Pacific Time business hours
Compensation: $30,000–$40,000 USD annually
Reports to: VP of Finance
Team: Finance
About TubeScience
TubeScience is a performance-driven creative and media company that helps brands create, test, and scale high-performing video advertising.
We operate in a fast-moving, highly collaborative environment where accuracy, ownership, and thoughtful service matter.
We’re looking for an experienced payroll professional to own U.S. payroll, contractor payments, and Employer of Record (EOR) payroll support across the company.
This is a hands-on individual contributor role for someone who can independently run payroll, solve complex issues, and maintain reliable processes and controls.
The Role
You’ll own the day-to-day execution and administration of payroll and contractor payments, partnering closely with Finance, HR, Accounting, employees, and external payroll partners.
Success in this role means our people are paid accurately and on time, payroll data remains clean, discrepancies are resolved quickly, and our processes stay compliant and audit-ready as the company grows.
What You’ll Do
- Own regular and off-cycle U.S. payroll processing in Rippling.
- Validate new hires, terminations, compensation changes, bonuses, deductions, reimbursements, and other payroll inputs.
- Administer and reconcile contractor payments.
- Coordinate payroll and bonus processing for employees engaged through EOR partners.
- Validate EOR payroll calculations and reconcile invoices and statements against internal records.
- Manage multi-state payroll requirements, including tax withholding, final pay, state registrations, tax notices, filings, and reconciliations.
- Administer benefits deductions, garnishments, retirement contributions, and other payroll deductions.
- Maintain accurate payroll and employee data in Rippling and troubleshoot configurations, reports, workflows, and records.
- Investigate payroll discrepancies, identify root causes, and drive issues through resolution.
- Serve as the primary point of contact for employee payroll questions.
- Support payroll-related audits, census requests, and benefits or insurance reviews.
- Manage year-end payroll activities, including W-2/1099 processing, annual reconciliations, and related tax requirements.
- Maintain payroll SOPs and controls and identify opportunities to improve accuracy, efficiency, and audit readiness.
Who You Are
You’re an experienced payroll professional with direct ownership of U.S. payroll—not someone whose experience has primarily been coordinating payroll inputs for another person or provider to process.
You have:
- 5+ years of payroll experience, including at least 3 years directly administering U.S. payroll.
- Hands-on experience processing payroll in Rippling.
- Experience managing multi-state U.S. payroll; California and/or New York experience is strongly preferred.
- Strong knowledge of U.S. payroll taxes, wage deductions, federal and state requirements, final pay, and off-cycle payroll.
- Experience independently investigating and resolving payroll discrepancies.
- Strong Excel or Google Sheets skills, particularly for reconciliations and payroll reporting.
- Strong numerical reasoning and exceptional attention to detail.
- Professional fluency in spoken and written English.
- Strong communication and customer-service skills when handling sensitive employee payroll questions.
- The ability to work independently, manage recurring deadlines, and take ownership in a fast-paced environment.
Bonus Experience
- Payroll tax registrations, notices, and agency correspondence.
- 401(k), workers’ compensation, or payroll tax audits.
- Employee census requests and benefits reconciliations.
- EOR payroll administration.
- Contractor payment administration.
- Year-end W-2 and 1099 processing.
- Experience supporting a U.S.-based company from LATAM.
- Experience in a startup or high-growth environment.
You’ll Thrive Here If You…
- Take ownership of problems from identification through resolution.
- Care deeply about accuracy and catch discrepancies others might miss.
- Are comfortable investigating complex payroll issues independently.
- Balance strong controls with the need to move quickly.
- Communicate clearly and patiently with employees and internal stakeholders.
- Look for ways to make processes more reliable rather than simply following existing ones.
This Role Probably Isn’t For You If…
- Your payroll experience has primarily involved collecting or submitting information for someone else to process.
- You haven’t directly administered U.S. payroll.
- You don’t have hands-on experience with Rippling.
- You prefer HR-generalist work over deep payroll ownership.
- You’re looking for a people-management role rather than a hands-on individual contributor position.
Why TubeScience
You’ll own a critical operational function with a direct impact on employees across the company.
You’ll work closely with senior Finance and HR stakeholders, have meaningful ownership over how payroll operates, and help build reliable processes that can scale with the business.
If you’re an experienced U.S. payroll professional who values accuracy, ownership, and solving problems end-to-end, we’d love to hear from you.
Skills Required
- 5+ years of payroll experience, including at least 3 years directly administering U.S. payroll
- Hands-on experience processing payroll in Rippling
- Experience managing multi-state U.S. payroll
- Strong knowledge of U.S. payroll taxes, wage deductions, federal and state requirements, final pay, and off-cycle payroll
- Experience independently investigating and resolving payroll discrepancies
- Strong Excel or Google Sheets skills, particularly for reconciliations and payroll reporting
- Strong numerical reasoning and exceptional attention to detail
- Professional fluency in spoken and written English
- Strong communication and customer-service skills for handling sensitive employee payroll questions
- Ability to work independently, manage recurring deadlines, and take ownership in a fast-paced environment
- California and/or New York payroll experience
- Payroll tax registrations, notices, and agency correspondence
- 401(k), workers' compensation, or payroll tax audit experience
- Employee census requests and benefits reconciliations experience
- EOR payroll administration experience
- Contractor payment administration experience
- Year-end W-2 and 1099 processing experience
- Experience supporting a U.S.-based company from LATAM
- Experience in a startup or high-growth environment
- At least 5 hours of daily overlap with U.S. Pacific Time business hours
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The Company
What We Do
As one of the fastest growing startups in Los Angeles, we're revolutionizing the way in which companies approach successful video advertising. Our team of award-winning Producers, Editors, Directors, Engineers, and Performance Marketing Managers are building a global studio where we can conceptualize, shoot, and produce hundreds of videos per day. Unlike traditional advertising agencies that pitch creative concepts for companies, hope they will perform, and outsource filming, we design videos that are guaranteed to convert. We use data to guide our creative process and leverage testing and analysis to make adjustments to react to users in real-time. What's atypical about the company: We're fast and data-driven: our teams develop concepts in the morning, shoot/edit in the afternoon, launch in the evening, and iterate the next day based on real-world performance. We’re a behavioral R&D lab at the core: We put 2,000+ video experiments per week, watched by tens of millions of people per day, that give us deep insights into how people make decisions. Over the past couple years, we’ve built an enormous library of IP around human behavior and visual communication. We work on a pure pay for performance basis. Zero production fees for video. Clients only pay us if our videos outperform anything they’re running internally.
