Machinify is a leading healthcare intelligence company with expertise across the payment continuum, delivering unmatched value, transparency, and efficiency to health plan clients across the country. Deployed by over 85 health plans, including many of the top 20, and representing more than 270 million lives, Machinify brings together a fully configurable and content-rich, AI-powered platform along with best-in-class expertise. We’re constantly reimagining what’s possible in our industry, creating disruptively simple, powerfully clear ways to maximize financial outcomes and drive down healthcare costs.
Position Summary
Machinify is seeking an experienced Senior Payroll Manager to provid ownership and leadership for our end‑to‑end payroll operations. In this role, you will ensure accurate, compliant, and timely payroll execution across a growing, multi‑state workforce of 3,000+ employees while driving continuous improvement, audit readiness, and operational excellence.
This role serves as the primary owner and escalation point for payroll processing, compliance, and controls. You will bring deep payroll expertise, strong leadership capabilities, and a service‑oriented mindset to support employees and act as a trusted partner to Human Resources, Accounting, Finance, and other employees in a private equity–backed environment.
What You’ll Do
Payroll Leadership & Accountability
- Own end‑to‑end bi‑weekly and semimonthly payroll operations for all employees, ensuring accurate and compliant execution in accordance with company policies and applicable laws.
- Maintain responsibility for payroll outcomes, including accuracy, timeliness, and employee experience.
- Serve as the primary escalation point for complex payroll inquiries, variances, corrections, and off‑cycle payments.
- Oversee the accuracy and maintenance of employee payroll records.
Compliance, Risk & Controls
- Ensure compliance with all federal, state, and local payroll tax laws, wage and hour regulations, and multi‑state requirements.
- Oversee payroll tax filings, reconciliations, and coordination with external payroll and tax vendors.
- Compile, monitor, and maintain prevailing wage documentation and reporting.
- Own payroll-related internal controls, documentation, and audit readiness.
- Lead payroll participation in internal audits, external audits, and year‑end close activities.
Team Leadership & Development
- Lead, mentor, and develop the payroll team, fostering a culture of accountability, accuracy, and continuous improvement.
- Establish clear expectations, service standards, and performance goals.
- Ensure proper training, workload management, and knowledge sharing across the payroll function.
Cross‑Functional Partnership
- Partner closely with Human Resources and Accounting to ensure payroll inputs, benefit deductions, reconciliations, and reporting are accurate and aligned.
- Provide clear, professional support to field and office staff regarding payroll-related questions and concerns.
- Communicate payroll impacts, risks, and trends to leadership with clarity and confidence.
Process Improvement & Scalability
- Evaluate payroll workflows, systems, and controls to identify opportunities for efficiency, standardization, and automation.
- Lead special payroll initiatives and continuous improvement efforts as the organization grows.
- Ensure payroll processes are well‑documented, scalable, and audit‑ready to support future growth and organizational changes.
What You Bring
Required Qualifications
- Experience overseeing payroll operations in a complex organization.
- In‑depth knowledge of payroll compliance, including tax laws, wage and hour regulations, and reporting requirements.
- Hands‑on experience with multi‑state payroll for salaried and hourly populations.
- Direct experience with prevailing wage reporting and compliance.
- Proven people leadership experience within a payroll function.
- Strong working knowledge of Microsoft Office tools, including Excel, Word, and Outlook.
- Exceptional attention to detail with the ability to balance hands‑on oversight and strategic leadership.
- Top Medical/Dental/Vision offerings
- FSA/HSA
- Tuition reimbursement
- Competitive salary, 401(k) with company match
- Additional health and wellness benefits and perks
- Flexible and trusting environment where you’ll feel empowered to do your best work
Skills Required
- Experience overseeing payroll operations in a complex organization
- In-depth knowledge of payroll compliance, including tax laws, wage and hour regulations, and reporting requirements
- Hands-on experience with multi-state payroll for salaried and hourly populations
- Direct experience with prevailing wage reporting and compliance
- Proven people leadership experience within a payroll function
- Strong working knowledge of Microsoft Office tools, including Excel, Word, and Outlook
- Exceptional attention to detail with the ability to balance hands-on oversight and strategic leadership
What We Do
Machinify is an AI start-up in the Healthcare space. Our software platform leverages the latest advances in machine learning, large language models, data analytics, and cloud processing to solve previously intractable problems in the healthcare industry impacting millions of lives.
Why Work With Us
We are a heavily cross-functional, collaborative diverse team working together to solve big problems that matter. If you are looking for an exciting environment where you'll be challenged to do the best work of your career, consider joining us!
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