Job Description: Senior Payroll and Benefits Administrator
Job Title: Senior Payroll and Benefits Administrator
Location: Airxcel Corporate Office – Elkhart, IN or Wichita, KS
Reports To: Vice President, People & Culture
Department: People & Culture
FLSA Status: Exempt
Position SummaryThe Senior Payroll and Benefits Administrator is responsible for owning day-to-day payroll and benefits administration activities while serving as Airxcel's subject matter expert for payroll, benefits, HRIS data integrity, and teammate support. This role ensures accurate payroll processing, efficient administration of teammate benefit programs, regulatory compliance, and exceptional service to teammates across the organization.
Essential FunctionsPayroll Administration (40%)
- Process payroll accurately and timely across multiple divisions, pay cycles, and populations.
- Audit timekeeping records, earnings codes, deductions, tax withholdings, garnishments, and leave transactions prior to payroll submission.
- Investigate and resolve payroll discrepancies while ensuring compliance with federal, state, and local payroll regulations.
- Support year-end payroll activities including W-2 processing, payroll reconciliations, and reporting.
- Maintain payroll records and documentation in accordance with company policies and regulatory requirements.
- Support acquisitions, divestitures, and organizational changes through payroll and benefits integration activities.
Benefits Administration (25%)
- Support the team in administering teammate benefit programs including medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, health savings accounts, and retirement plans.
- Coordinate benefit enrollments, qualifying life events, terminations, and eligibility audits.
- Manage open enrollment activities including teammate communications, system updates, and vendor coordination.
- Review and reconcile benefit carrier invoices and enrollment files to ensure accuracy.
Teammate Support & Service (15%)
- Serve as the expert contact for teammate payroll and benefits inquiries.
- Educate teammates regarding benefit offerings, enrollment procedures, and payroll-related matters.
- Assist teammates in resolving benefit claims, payroll discrepancies, and vendor-related concerns.
- Support new hire orientation by presenting payroll and benefits information and ensuring timely enrollment.
Compliance, Auditing & Reporting (10%)
- Support compliance with ACA, COBRA, HIPAA, ERISA, FLSA, and applicable payroll tax regulations.
- Prepare recurring and ad hoc payroll, benefits, and workforce reports for leadership, finance, and external stakeholders.
- Partner with Finance to reconcile payroll-related general ledger accounts, benefit deductions, employer benefit expenses, and payroll tax liabilities.
- Assist with internal audits, benefit plan audits, workers’ compensation reporting, and retirement plan audits.
- Maintain accurate documentation to support regulatory and compliance requirements.
HRIS & Continuous Improvement (10%)
- Maintain teammate records and organizational data within ADP Workforce Now.
- Ensure data integrity through regular audits and system reviews.
- Recommend and implement process improvements designed to increase efficiency, accuracy, and teammate satisfaction.
- Serve as a subject matter expert for payroll and benefits-related system processes and workflows.
Consistent with Airxcel values, teammates in this role are expected to demonstrate a Passion for Winning, Discipline, Move with Purpose, Solution First mindset, and Have Fun while building a positive workplace culture.
- Demonstrate exceptional attention to detail and accountability.
- Maintain strict confidentiality of teammate and company information.
- Approach challenges with a solution-oriented mindset.
- Prioritize work effectively and execute with urgency and precision.
- Build positive relationships with teammates, leaders, carriers, brokers, and external partners.
- Deliver a high level of customer service while supporting Airxcel business objectives.
- Associate's degree in Human Resources, Business Administration, Accounting, or related field; Bachelor's degree preferred.
- Minimum of 4 years of payroll administration experience.
- Minimum of 3 years of teammate benefits administration experience.
- Experience utilizing ADP Workforce Now as the payroll platform.
- Strong working knowledge of ACA, COBRA, FMLA, HIPAA, ERISA, and payroll tax requirements.
- Certified Payroll Professional (CPP) certification.
- SHRM-CP or PHR certification.
- Multi-state payroll experience.
- Manufacturing or multi-location employer experience.
- Advanced Microsoft Excel proficiency, including Pivot Tables and reporting analytics.
Prolonged periods of sitting and working at a computer. Frequent use of standard office equipment, including computers, telephones, and printers. Ability to communicate effectively in person, by telephone, and electronically. Ability to occasionally lift and carry materials weighing up to 20 pounds. Ability to move throughout office and manufacturing environments as needed to support teammate interactions, onboarding activities, audits, and business operations.
Compensation & BenefitsCompetitive compensation package commensurate with experience.
Why Join Airxcel?- Be part of a company that powers adventure and comfort for RV enthusiasts across North America.
- Work with a collaborative team focused on operational excellence and teammate experience.
- Competitive compensation, comprehensive benefits, and career growth opportunities.
Airxcel is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.
Skills Required
- Associate's degree in Human Resources, Business Administration, Accounting, or a related field
- Minimum of 4 years of payroll administration experience
- Minimum of 3 years of teammate benefits administration experience
- Experience utilizing ADP Workforce Now as the payroll platform
- Strong working knowledge of ACA, COBRA, FMLA, HIPAA, ERISA, and payroll tax requirements
- Bachelor's degree
- Certified Payroll Professional (CPP) certification
- SHRM-CP or PHR certification
- Multi-state payroll experience
- Manufacturing or multi-location employer experience
- Advanced Microsoft Excel proficiency, including Pivot Tables and reporting analytics
What We Do
Airxcel designs, manufactures, and distributes products for the recreational vehicle (RV) industry. Its portfolio includes 14 brands, with facilities across North America and Europe. Founded in Wichita, Kansas, in 1991 through the acquisition of two business units of the Coleman Company, Airxcel has become a leading supplier of essential products for the RV sector, with a footprint spanning multiple regions.
